Job Description

The Company
Founded by a team of passionate nurses, Lavender is rethinking mental health. We\xe2\x80\x99re a modern online psychiatry and therapy office that provides a world-class client and clinician experience. We offer our services in the USA where our clinicians are based out of. Our operations staff are located in Canada, including one of the founders. Our culture is truly extraordinary - we only hire and work with the most exceptional people who genuinely care for one another and share our vision of living in a world where feelings are felt, respected and cared for. We strive to create therapeutic journeys that are kind, convenient and transparent so that people can flourish. We\xe2\x80\x99re currently seeking an experienced Administrative Assistant to support the Founders of the organization and the team in general. This position will be located in Calgary, AB, and working on a hybrid schedule 3 days in office 2 days remote. The successful candidate will be responsible for managing day-to-day operations, coordinating meetings, managing schedules, preparing reports, and providing administrative support to both Founders. Responsibilities:

• Manage the Founders\xe2\x80\x99 calendars and coordinate meetings and follow up on action items.
• Receive and schedule meeting requests and triage for urgency.
• Manage incoming/outgoing communications, providing timely responses or redirections as needed.
• Coordinate travel arrangements, including flights, accommodations, meals & event reservations.
• Review and track invoicing and expense reports.
• Help plan and coordinate company and personal special events.
• Perform personal errands, book personal appointments, and communicate with the founder\xe2\x80\x99s families as needed.
• Prepare and compose correspondence.
• Carry out research and maintain electronic and hard copy files.
• Proactively manage deadlines and deliverables ensuring timely completion and follow up.
• Maintain Lavender\xe2\x80\x99s online filing system, and general/group email inboxes

Qualifications:

• Strong administrative assistant experience and seeking an opportunity to grow into an Executive Assistant supporting both business owners.

• Self-motivated, confident, and friendly.

• Excellent interpersonal skills and the ability to operate with a sense of urgency.

• Strong process improvement mindset with the ability to anticipate needs.

• Ability to maintain confidentiality and discretion.

• Strong attention to detail.

• Tech savvy with a get-it-done attitude.

• Ability to perform tasks flawlessly with little to no supervision.

• Must have a valid driver\'s license as local travel may be required.

Tools you will use:

• Google Suite - Gmail, GDrive, Google Docs, Google Sheets, Google Slides

• Hellosign

• Asana

• Slack

Perks:

• Paid parking

• Profit sharing

• Annual retreat

• Competitive compensation

Why choose to work with Lavender? Whether working as a nurse practitioner or in one of our Operations team roles, working with Lavender means expanding access to mental health care and working hard each day to grow and stretch yourself while bringing your strengths to a mission-driven company. If you enjoy working in an innovative, caring environment we want to hear from you! We thank all applicants that apply, but please note that only those selected for an interview will be contacted.