Job Description

Job Title: Administrative Assistant Bookkeeper Reports to: Campus Director Duties and Responsibilities

• Review accounts payable/receivable and take action.
• Banking - Preparing deposits, entering deposits
• Confirmation of enrollment for new starts
• Student Loan Risk assessment meetings
• Student Loan Workshops
• Prepare Student Loan payment plans
• Enter new enrolments in accounting
• Enter new enrolments in Student Data Report for PTIB
• Issue invoices for enrolments as per the start date
• Update the agent\xe2\x80\x99s commission
• Maintain all electronic and paper records and follow the established administrative and financial policies and procedures

Payroll/ADP

• Reviewing timesheets and preparing payroll
• Payroll input
• Commissions/bonuses preparations and authorization
• Receiving, reviewing and completing payroll

Monthly Responsibilities

• Audit financial files
• Bank reconciliation
• Credit Cards statements reconciliation for reimbursement purposes
• Sales Report/Earned Revenue Report for Head Office
• Prepare bill payments, have cheques ready and mail
• Maintain, track, and order office supplies
• Balance the general ledger by preparing a trial balance; reconciling entries.

Yearly Responsibilities

• Prepare Financial Year End entries for the accountants
• PTIB annual report and accreditation renewal
• WorkSafe BC premium reporting
• Business license renewal
• CPA membership renewal
• Submission of T2202 to CRA and sending copies to students
• Assist in preparing financial reports by collecting, analyzing, and summarizing account information and trends.
• Other duties as assigned

Qualifications / Skills

• Able to work independently and complete a high volume of work within deadlines.
• Excellent organizational and time management skills
• Exceptional interpersonal, oral, and written communication skills.
• Good problem-solving skills and a can-do attitude.
• Wanting a long-term position with a dynamic and successful company.
• Analyzing Information
• Reporting Financial Results
• Data Entry Skills
• Familiar with Accounting functions
• Familiar with federal, provincial, and local legal requirements to ensure the company adheres to necessary regulations.
• Competent in using QuickBooks and Sage
• Attention to detail and thoroughness
• Understands the importance of confidentiality

Education, Experience, and Licensing Requirements

• Accounting/bookkeeping certificate or diploma from a recognized college.
• Minimum of one year of previous bookkeeping experience.
• Minimum of 2-3 years of administrative experience.
• Proficiency with Microsoft Office with emphasis on the advanced features of Word, Excel, and PowerPoint. General experience and competence with computer software.

Competencies Analytical skills, problem-solving ability, team player, effective communicator, planning and organizing, service-oriented, and time management skills. This role is located full-time in our Surrey Office (Monday to Friday) from 8:00 am to 5:00 pm (40 hours/week). Please submit your resume and cover letter describing your suitability and wage expectations. Other Compensation: Extended health benefits after three months. Job Type: Full-time Salary: $17.00-$22.00 per hour Benefits:

• Extended health care

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Surrey, BC: reliably commute or plan to relocate before starting work (required)

Education:

• Bachelor\'s Degree (required)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (required)

Work Location: One location Expected start date: 2023-01-16