Job Description

Administrative Assistant / Administrative Coordinator - Construction Sector
, Quebec
Reference : CBI121388
Save Apply
Posted 1 day(s) ago | Still Open
Permanent Full time As soon as possible
Description
Position: Administrative Assistant - Construction Sector
Location: Lachine (Full-time, 40 hours/week - on-site) access to car preferred (public transit is limited)
Salary: $50,000 - $70,000 (based on relevant experience)
Do you have at least 3+ years of administrative experience specifically in the construction industry? Are you autonomous, proactive, detail-oriented, and ready to take on more responsibility by truly coordinating and supporting construction projects? If so, this opportunity is for you!
In this role, you will play a key role in supporting both the project management and estimating teams with administrative coordination and project follow-up.
Benefits:
- 50% of health insurance paid by the employer
- 4 weeks of vacation (2 weeks during the holiday season and 2 weeks in the summer, periods)
- Team-oriented and collaborative work environment
What We're Looking For:
- Minimum 3+ years of experience in an administrative role within the construction industry (required)
- Strong spoken and written French language (required)
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Strong organizational skills and attention to detail
- Ability to work independently, handle multiple priorities, and take initiative
- Strong communication skills and a collaborative mindset
Key Responsibilities:
Project Coordination & Administration
- Collaborate closely with management to implement tracking tools and directives
- Coordinate internal projects to ensure timely execution within budget
- Organize project handover meetings between estimating and project teams, including logistics, preparation, and follow-ups
- Draft meeting minutes, internal communications, and various administrative documents
- Proofread, format, and ensure the quality of reports, correspondence, presentations, and other materials
- Help develop company policies and procedures to increase efficiency
- Manage invoicing and supplier quote requests as needed
- Support general administrative tasks to ensure smooth operations
Estimating Support
- Manage invitations to bid and submissions from general contractors
- Maintain the submission calendar and submission tracking sheet
- Monitor and distribute addenda to the estimating team
- Follow up on ongoing submissions to ensure proper information
Please forward your resume in Word format to Cristina Bilbao at cristina.bilbao@quantum.ca.
REFER A PERM HIRE AND EARN UP TO $1,000! For more details, click here.
OUR VIRTUAL DOORS ARE OPEN! We're also bringing the interviews to you by various web applications, virtually! Contact us today for your next opportunity.
CNESST permit numbers: AP-2000158 & AR-2000157
Services de Gestion Quantum Ltxc3xa9e
Founded in 1968 in Montrxc3xa9al, Quantum has established a strong reputation as the full-service human resource partner of choice for providing unique and effective recruitment solutions that meet our clients complex staffing needs. Our unwavering...