Job Description

Administrative Assistant / Accounting/ Bookkeeping - Real Estate Brokerage

About Us

Cosmopolitan Realty is a dynamic and growing real estate brokerage specializing in commercial and residential transactions across Ontario. We are seeking a highly organized, detail-oriented, and proactive professional to join our team.

If you thrive in a fast-paced environment, have a passion for real estate, and bring strong bookkeeping/accounting skills along with administrative expertise, we want to hear from you.

Position Overview

The Administrative Assistant / Bookkeeper will play a crucial dual role in supporting real estate transactions, ensuring smooth deal management, handling bookkeeping and accounting functions, and providing general administrative support.

This role requires

1-2 years of experience in a similar administrative or accounting position, preferably in real estate, property management, or professional services

.

Key Responsibilities

Real Estate Transaction & Deal Administration

Monitor deal progress and track transaction deadlines (offer dates, conditions, closings). Ensure compliance by reviewing transaction paperwork for accuracy and regulations. Maintain organized records of all real estate documents and client identifications. Upload/manage listings on MLS and coordinate with agents, clients, lawyers, and lenders. Draft contracts, offers, and amendments as required. Utilize transaction management software (LoneWolf, Webforms, REALM) for accuracy and compliance. Support brokerage audits with organized transaction files.

Bookkeeping & Accounting

Maintain accurate financial records and ledgers for the brokerage. Process accounts payable/receivable, expense reports, and reconciliations. Prepare monthly and quarterly financial reports. Track commissions, agent splits, and disbursements. Assist with payroll, remittances, and year-end accounting preparation. Ensure compliance with CRA requirements and support accountant as needed.

General Administrative Support

Answer phone calls and emails professionally and promptly. Organize office files, manage correspondence, and schedule appointments. Maintain a clean, organized office environment and order supplies. Manage CRM systems and client inquiries.

Qualifications & Skills

Experience

: 1-2 years in administrative and/or bookkeeping/accounting role (real estate experience preferred).

Education

: Diploma/degree in Business Administration, Accounting, Bookkeeping, Real Estate, or related field.

Technical Skills

: Google Workspace (Docs, Sheets, Gmail), Microsoft Office (Excel a must). Bookkeeping/accounting software (QuickBooks). Real estate platforms (LoneWolf, Webforms, BrokerBay, REALM).

Soft Skills

: Strong organizational and multitasking abilities. Attention to detail and accuracy in both financial and administrative work. Excellent written and verbal communication. Ability to work independently and in a team. Proactive problem solver.

Additional Requirements

Must reside in the Niagara Region full-time. Must have a cell phone, laptop, and reliable transportation.

What We Offer

Professional Development

- Hands-on experience in real estate transactions, administration, and accounting.

Networking Opportunities

- Collaborate with industry professionals and clients.

Growth Potential

- Opportunity to expand responsibilities as the brokerage grows.

Supportive Work Environment

- Join a collaborative and motivated team.

Job Details

Location:

Niagara Region, ON

Job Type:

Part-Time (20-30 hours/week)

Salary:

$17.50 - $20.00 per hour (based on experience)

How to Apply

If you're looking for a rewarding administrative role in real estate, apply today. Video resumes are encouraged - showcase your skills and tell us why you'd be a great fit.

Job Type: Part-time

Pay: $17.50-$20.00 per hour

Expected hours: 20 - 30 per week

Education:

Bachelor's Degree (preferred)
Experience:

Administrative Assistant: 1 year (required) Real Estate: 1 year (preferred)
Work Location: In person