Job Description

Requisition ID: 351510

Position Number: 20015141

Posting End Date: Open until filled

City: Winnipeg

Employer: Shared Health

Site: Health Sciences Centre

Department / Unit: Child Health Program Administrative HSC

Job Stream: Non-Clinical

Union: Non Union

Anticipated Start Date: 01/29/2024

FTE: 1.00

Anticipated Shift: Days

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Shared Health leads the planning and coordinates the integration of patient- centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Reporting to the Administrative Director, the incumbent provides administrative support to the Child Health, Genetics and Oral Health Programs. Duties include managing the Director\'s calendar, ensuring that the Director is aware of commitments and providing supporting documents for meetings, taking minutes at meetings, typing minutes and distributing as required; typing a variety of correspondence from rough draft; scrutinizing incoming mail and handling material not requiring the Directors attention; and preparing the payroll for specific departments. The incumbent also provides analysis of financial and statistical information and participates in implementing administrative changes to procedures within the Program.

Experience

• Three to five years related experience required.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• Successful completion of a recognized two-year secretarial training program required.
• A combination of education and experience may be considered.

Certification/Licensure/Registration

Not applicable

Qualifications and Skills

• Typing 50-60 wpm required.
• Proficiency in the use of Microsoft Office programs, including Word, Excel Access and PowerPoint required.
• Familiarity with SAP (WRHA timekeeper and cost centre manager) preferred.
• Additional management or quality courses preferred.
• Medical terminology (75% pass mark) required.
• The ability to set up spreadsheets and databases required.
• Good interpersonal and English communication skills (both oral and written) required.
• Must be able to function independently and communicate effectively with all levels of staff, government, media and the public.
• Must be able to function with limited guidance, supervision and monitoring.
• Must have decision-making ability, good judgment and the ability to coordinate work flow and develop effective work processes.

Physical Requirements

• Must be able to function well under sustained stress in a fast- paced environment with a heavy workload.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Winnipeg Regional Health Authority