Job Description

Requisition ID: 349889

Position Number: 20029784

Posting End Date: January 9/2024

City: Winnipeg

Site: Health Sciences Centre

Department / Unit: Psychiatry Clinical Admin Adult

Job Stream: Non-Clinical

Union: Non Union

Anticipated Start Date: ASAP

FTE: 1.00

Anticipated Shift: Days

Daily Hours Worked: 7.75

Annual Base Hours: 1950

Shared Health leads the planning and coordinates the integration of patient- centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Under the general supervision of the Director of Patient Services, Mental Health-HSC, and working within a team environment, the incumbent is responsible for effective, efficient, administrative support to the Management Team. Main functions include Providing comprehensive confidential Administrative Assistant support to the Director of Patient Services, Mental Health-HSC. Liaising with, and maintaining a close working relationship with, those who directly report to the Director. Implementing system improvements, designing and working with staff during quality and performance improvement projects. Liaising and communicating effectively with all levels of staff, government, region and the public.

Experience

• Three to five years related experience and progressively responsible administrative assistant/secretarial experience, preferably at a senior level.
• Minimum of 1 year in auditing, quality control &/or quality assurance experience in a regulated industry with knowledge of ISO, FDA and Quality Systems regulations preferred.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• Successful completion of a recognized administrative assistant/secretarial training program required.
• A combination of education and experience may be considered.
• Training/expertise in quality and performance-improvement methodologies (e.g. Lean, Six Sigma, SPC, PDSA, etc.) required.

Certification/Licensure/Registration

• Not Applicable

Qualifications and Skills

• Typing 60-75 wpm, demonstrated proficiency in the use of Microsoft Office required.
• Advanced computer skills including word processing, data management, spreadsheets, databases (including queries and reports) required, as well as experience using related software applications such as SPSS and Oracle Crystal Ball.
• Knowledge of quality management tools and processes and statistical procedures and applications would be an asset.
• Knowledge of process and quality system design is essential.
• Knowledge of Patient Safety & Quality Improvement methodologies an asset.
• Ability to record and transcribe minutes of meetings is required.
• Excellent interpersonal skills and English communication skills, both oral and written are required.
• Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
• Independent decision making and judgment required.
• Must be well organized and able to establish priorities to meet deadlines and adjust priorities to reflect changing requirements.
• Ability to work independently and communicate effectively with all levels of staff, government and the public.
• Demonstrated ability to effectively contribute to a team environment.
• Ability to maintain a high level of confidentiality.

Physical Requirements

• Working conditions include expectations for high level functioning in a fast-paced, high-volume output environment, managing sensitive and mission-critical information.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Winnipeg Regional Health Authority