Job Description

Requisition ID: 357736
Position Number: 20035142
Posting End Date: June 3, 2024
City: Winnipeg
Employer: Concordia Hospital
Site: Concordia Hospital
Department / Unit: Volunteer Services - CGH
Job Stream: Non-Clinical
Union: CUPE
Anticipated Start Date - End Date: ASAP - Indefinite
Reason for Term: Other Leave
FTE: 1.00
Anticipated Shift: Days
Work Arrangement: In Person
Daily Hours Worked: 7.50
Annual Base Hours: 1950
Salary: $21.436, $22.079, $22.741, $23.424, $24.127, $24.849
Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We\'re united by a shared commitment to excellent and equitable health care.
Position Overview
Under the direction of the Director of Quality Patient Services and Decision Support, Director of Access & Transition or the Coordinator-Volunteer Service, the Administrative Assistant II is responsible for reception, clerical and operational support as well as data entry for the departments as assigned.
Experience

• Data base entry experience required.
• Previous experience working in an administrative/secretarial support capacity in a similar or directly related position required.
• Previous experience in accurately recording and transcribing minutes of meetings required.
• Minimum two years related experience required; supervisory experience preferred.
• Experience working with volunteers and as a volunteer would be an asset.
• Experience monitoring and reconciling financial reports, preparing and processing invoices, accounts payable and receivable, budget documents and other routine financial records preferred.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba Standards, required.
• Successful completion of a recognized administrative secretarial program or related degree required.
• Certificate in Introduction to Volunteer Management or willingness to complete same.

Certification/Licensure/Registration
Not Applicable
Qualifications and Skills

• Demonstrated proficiency in the use of Microsoft Office Word, Excel, Publisher, PowerPoint and Outlook.
• Advanced knowledge of database software required. Proven ability to be able to troubleshoot when required.
• Knowledge of volunteer management software.
• Knowledge of staff scheduling and payroll software. i.e. ESP.
• Computer expertise setting up and maintaining automated control systems using excel spreadsheets and word tables required.
• Typing 50 - 60 wpm required.
• Ability to prepare presentations, newsletters, posters and brochures using Publisher, digital camera, and PowerPoint software for management staff required.
• Must be a team player with outstanding interpersonal, communication, problem solving and organizational skills.
• Must be able to handle a diverse workload and function with limited guidance, supervision and monitoring.
• Excellent oral, written and interpersonal skills.
• Ability to work effectively in high traffic area with frequent interruptions.

Physical Requirements

• Good physical and mental health to meet the position demands.
• Adheres to all safety and health policies, regulations and safe work practices.

This term position may end earlier as outlined in your collective agreement.
This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.
Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.
Interviewed candidates may be called upon to participate in a skills assessment.
Any application received after the closing time will not be included in the competition.
We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.