Job Description

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

If you would like to bookmark this position for later review, click on the Bookmark link. If you would like to print a copy of this position for your records, click on the Print Preview link.

| |

Please see Special Instructions for more details.

We know imposter syndrome can get in the way, so please don\'t hesitate to apply. We\'d love to hear from you. Submit your application today!

Position Details

Posting Summary

Position Title Administrative Assistant, Executive Operations
Faculty/Department UR International
Unit UR International
Employee Group CUPE 5791
Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH).
CUPE 5791 Job Family Operational Services
Category Staff
Number of Vacancies 1
Position Summary

Reporting to the Manager of Executive Operations and supporting the UR International senior management team, the Administrative Assistant - Executive Operations advises and provides highly confidential senior administrative support to the Manager to assist with the effective and efficient administration of all departmental operations.

This position also assists the Manager with all assigned special projects, which requires working closely with all other units within UR International and various departments within the University of Regina, including the President and Vice-President\'s Offices, Human Resources, Financial Services, Information Services, Facilities Management, Supply Management Services, among others.

Additionally, this position is responsible for UR International accounts payable and accounts receivable, processing international wire transfers and ensuring incoming allocation of funds is accurate.

What You Will Do:

• Compile, update and report financial tracking of various accounts in an accurate and timely manner.
• Complete monthly financial claims and reconciliation for various accounts and ensure accuracy in line with University policies.
• Maintain accurate record keeping of financial, contractual, and human resource documents to support strategic financial and Human Resource decisions.
• Process accounts payable and accounts receivable requests (e.g., requisitions for payment, wire transfers, cheque requests, honorariums, invoices for external vendors)
• Communicate the University\'s policies and procedures to internal and external stakeholders from various backgrounds and professional levels.
• Coordinate and manage the Manager\'s calendar and schedule.
• Primary Account Requester and Information Services liaison; coordinates the account requests and administrative processes to ensure smooth operations throughout the department.
• Responsible for maintaining general accurate and current information on the website;
• Perform other duties as assigned.

Why Join Us?
At the University of Regina, we are more than just a campus - we are a community! Join our team and enjoy:

• Meaningful Impact: Your work directly contributes to creating a better environment for students, faculty, and staff.
• Work-Life Balance: We value your well-being and know your personal life is most important!
• Dynamic and Inclusive Workplace: We value diversity and inclusivity. You will be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth.
• Innovation Culture: We encourage fresh ideas and innovative thinking.
• Competitive Compensation: We offer a competitive compensation package and benefits to reward your talent. A few of these benefits include Health/Dental/Vision Benefits, Flexible, Defined Benefit Pension Plan, and much more!

If this sounds like an opportunity you cannot miss, submit your application to join our team today!
Position Requirements

What You Will Bring to the Position:

• Grade 12 supplemented by the completion of some post-secondary education in finance, business, commerce, or related fields.
• Minimum of four (4) years experience working in a senior administrative role, preferably within a university environment.
• International professional experience is an asset.
• The ability to communicate fluently in English is required; the ability to communicate in an additional language is a strong asset.

Skills That Will Ensure Your Success in this Role:

• Advanced computer skills and previous experience with all on-campus programs (Banner, Cascade, E-Recruit, FAMIS, FAST, Footprints).
• Knowledge of University policies and procedures.
• Demonstrated ability to interpret policies and make sound judgment decisions.
• Proficiency in creating, composing, and editing written materials and reports.
• Demonstrated ability to organize multiple tasks and meet deadlines while maintaining accuracy and attention to detail.
• Strong ability to make effective administrative and procedural decisions and recommendations on sensitive and confidential issues.
• Must maintain confidentiality of records and information.
• Excellent time management and organizational skills.
• Strong commitment to excellence in customer service.
• Strong interpersonal skills to establish and maintain cooperative working relationships with domestic and international students, faculty, staff, and the general public.
• Ability to work in a fast-paced, high-pressure and diverse team environment.

Physical Demands
Pay Grade CUPE Phase 5
Salary Range $53,617.20 - $72,381.40 Annually
Status Permanent
Work Hours

• Monday to Friday: 8:15 a.m. - 4:30 p.m.
• Work outside regular business hours may be required.
• Remote work is not an option.
• Travel within Canada and abroad may be required.

Duration (if Term/Temporary)
Full-Time/Part-Time Full Time
Preference Posting
Target Posting Not Targeted

Additional Information

Contact Information
Job Open Date 02/02/2024
Job Close Date 02/08/2024
Open Until Filled No
Special Application Instructions

We know imposter syndrome can get in the way, so please don\'t hesitate to apply. We\'d love to hear from you. Submit your application today!
Diversity Statement

The University of Regina is committed to an inclusive workplace that reflects the richness of the community that we serve. The University welcomes applications from all qualified individuals, including individuals within the University\'s employment equity categories of women, persons with disabilities, members of visible minorities, Indigenous persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code.
Competition Number 20240044A/S

Reference Letter

Reference Letter

Minimum References
Maximum References

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Required

Required Documents * Resume/Curriculum Vitae

• Cover Letter

Optional Documents

If you need assistance, please contact Human Resources at .

To ensure the security of your data, you will be logged out due to inactivity in 3 minutes at

University of Regina