Job Description

Job Summary: Come work as an Administrative Assistant 1 with Vancouver Coastal Health (VCH)!
Vancouver Coastal Health (VCH) is looking for an Administrative Assistant 1 to join the dynamic team at Vancouver General Hospital. Apply today to join our team!
Reporting to the Director, the Administrative Assistant 1 provides confidential administrative assistance and secretarial support to the designated Director and programs/services throughout the applicable Community of Care (CoC) or Corporate Department of Vancouver Coastal Health (VCH). As an Administrative Assistant 1 with Vancouver Coastal Health you will:

• Interact primarily with director/ managers and their administrative support staff throughout the Community of Care (CoC) and across VCH to professionally represent the Director\'s interests, share information, clarify details and answer questions.
• Triage information of a sensitive and confidential nature, coordinates the flow of information, ensuring accurate and timely delivery of administrative services, and keeps the Director apprised of issues and activities.
• Collaborate with other Administrative Assistants to ensure office efficiency while promoting teamwork and maintaining a friendly and professional atmosphere.
• Work independently and communicates with internal and external stakeholders/customers in a manner that promotes positive and respectful relationships.

• Graduation from a recognized administrative assistant/secretarial post-secondary program.
• Three (3) years of senior administrative support experience or an equivalent combination of education, training and experience.
• Must have advanced word processing, spreadsheet, presentation, desktop publishing, and database software skills and the ability to type a minimum of 60 w.p.m.

• Exercises considerable judgment, tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature.
• Liaises in a professional and courteous manner with managers/directors, staff and the public to gather and disseminate information.
• Communicates in a compelling, clear and understandable manner (both verbally and in writing) in order to represent the Director\xe2\x80\x99s interests.
• Applies excellent time management skills to prioritize and complete assignments in a manner that optimizes departmental effectiveness and contributes to organizational success.
• Practices care and thoroughness when maintaining, monitoring, calculating and summarizing data, records and budget information.
• Collaborates with peers to ensure administrative systems and processes are consistently followed and monitored for effectiveness and that gaps are addressed and resolved when identified.
• Employs expertise in the use of desktop computer applications to create a variety of documents and presentations.
• Physical ability to perform the duties of the position.