Administrative Assistant 1

Richmond, BC, Canada

Job Description


Job Summary: Come work as an Administrative Assistant 1 with Vancouver Coastal Health (VCH)!
Vancouver Coastal Health (VCH) is looking for an Administrative Assistant 1 to join the dynamic team at Richmond Hospital. Apply today to join our team!
Reporting to the Director, the Administrative Assistant 1 provides confidential administrative assistance and secretarial support to the designated Director and programs/services throughout the applicable Community of Care (CoC) or Corporate Department of Vancouver Coastal Health (VCH). As an Administrative Assistant 1 with Vancouver Coastal Health you will:

  • Interact primarily with director/ managers and their administrative support staff throughout the Community of Care (CoC) and across VCH to professionally represent the Director\'s interests, share information, clarify details and answer questions.
  • Triage information of a sensitive and confidential nature, coordinates the flow of information, ensuring accurate and timely delivery of administrative services, and keeps the Director apprised of issues and activities.
  • Collaborate with other Administrative Assistants to ensure office efficiency while promoting teamwork and maintaining a friendly and professional atmosphere.
  • Work independently and communicates with internal and external stakeholders/customers in a manner that promotes positive and respectful relationships.
Qualifications: Education & Experience
  • Graduation from a recognized administrative assistant/secretarial post-secondary program.
  • Three (3) years of senior administrative support experience or an equivalent combination of education, training and experience.
  • Must have advanced word processing, spreadsheet, presentation, desktop publishing, and database software skills and the ability to type a minimum of 60 w.p.m.
Knowledge & Abilities
  • Exercises considerable judgment, tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature.
  • Liaises in a professional and courteous manner with managers/directors, staff and the public to gather and disseminate information.
  • Communicates in a compelling, clear and understandable manner (both verbally and in writing) in order to represent the Director\xe2\x80\x99s interests.
  • Applies excellent time management skills to prioritize and complete assignments in a manner that optimizes departmental effectiveness and contributes to organizational success.
  • Practices care and thoroughness when maintaining, monitoring, calculating and summarizing data, records and budget information.
  • Collaborates with peers to ensure administrative systems and processes are consistently followed and monitored for effectiveness and that gaps are addressed and resolved when identified.
  • Employs expertise in the use of desktop computer applications to create a variety of documents and presentations.
  • Physical ability to perform the duties of the position.


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Job Detail

  • Job Id
    JD2190575
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Richmond, BC, Canada
  • Education
    Not mentioned