Job Description

Job Opportunity: Administrative & Accounting Coordinator

Company:

BoxGo Management Inc.

Location:

417 South Lake Rd., Gananoque, ON

Employment Type:

Full-Time

Start Date:

flexible, Dec 15, 2025

About Us:

BoxGo Management Inc. is a dynamic and growing small business managing a portfolio of companies. We pride ourselves on operational excellence and integrity. We are currently seeking a detail-oriented and proactive Administrative & Accounting Coordinator to join our team.

Position Summary:

As the Administrative & Accounting Coordinator, you will be responsible for full-cycle bookkeeping and administrative support across a multi-company group. You will play a key role in ensuring accurate financial records, timely government remittances, and smooth day-to-day operations. This role requires excellent time management, discretion, and the ability to prioritize tasks effectively throughout the accounting cycle.

Key Responsibilities:

Accounting & Bookkeeping

Perform full-cycle bookkeeping for multiple entities Record and reconcile daily transactions (sales, expenses, bank, credit card) Manage accounts payable and receivable Prepare and file HST/GST returns, WSIB, EHT, and payroll remittances Process payroll, T4s, and ROEs in compliance with CRA guidelines Maintain general ledgers and prepare adjusting journal entries Assist with year-end preparation and liaise with external accountants

Administrative Support

Develop and maintain a task calendar for daily, weekly, and monthly accounting and administrative deadlines Maintain organized digital and physical filing systems Support HR functions including onboarding documentation and employee records Support Health and Safety training and compliance Coordinate with vendors, clients, and internal stakeholders Prepare correspondence, reports, and internal communications

Compliance & Confidentiality

Ensure compliance with federal and provincial regulations Handle sensitive employee and company information with discretion and integrity Maintain data security protocols and confidentiality standards

Qualifications:

Diploma in Accounting or Business Administration (minimum requirement) 3+ years of full-cycle bookkeeping experience, preferably in a multi-entity environment Ability to work effectively in a mostly solitary environment, demonstrating self-motivation and discipline Proficiency in accounting software (preferably QuickBooks Enterprise or Desktop) Strong organizational and time management skills Excellent attention to detail and accuracy Knowledge of Canadian payroll and government remittance requirements Ability to work independently and prioritize competing deadlines

Internal Bookkeeper Duties:

Transaction entry and classification Bank, credit card and e-commerce reconciliations Invoicing and collections Vendor payments and expense tracking Payroll processing and reporting Budget preparation, tracking and variance analysis Financial forecasting, reporting and audit preparation Maintaining internal controls and compliance

Government Remittances for Canadian Small Businesses:

Payroll Remittances Harmonized Sales Tax (HST) / Goods and Services Tax (GST) Workplace Safety and Insurance Board (WSIB) premiums RST tax remittances T4 and T4 Summary filing (annually) Records of Employment (ROEs) as required Other Remittances: Insurance statements and premium reports
Job Type: Full-time

Pay: From $28.00 per hour

Expected hours: 37.50 - 40. per week

Benefits:

Casual dress Dental care Extended health care Life insurance On-site parking
Work Location: In person