Job Description

We are looking for a motivated Administrator to join our dynamic clinic setting located in Scarborough, ON.

This role is responsible for the initial point of contact for clients within the clinic setting.

Activities include:

Greet Clients and visitors Client intake Maintain and keep current appointment calendar Inform staff of upcoming events and changes in the calendar Nightly reminder calls to next days clients Digitally "pull client files" for scheduled appointments Pick up and drop off mail (on and off site) Pick up voice mail in the morning Faxing & Scanning Maintain storage file inventory Anniversary calls Referral follow-up Maintain office supplies Schedule clinics Keep records of client conversation in client electronic file Respond to client enquiries received by phone, fax and in-person Respond to general enquiries received by phone, fax and in-person and direct to appropriate staff member Straighten waiting-room/tidy office area Ensure files are maintained in the appropriate format as described Other duties as assigned by Supervisor/ Clinic Manager/ Client Out-put

Necessary Skills:

Ability to multi-task Excellent communication skills (listening skills and clear communication) Well-developed organization and time management skills Punctual, reliable & courteous manner Computer skills - Comfortably and confidently use computer and specialized software. Ability to maintain accurate records

Training and Requirements

College diploma in Administrative Studies (or equivalent) is recommended

pbogroup.ca

Job Types: Full-time, Permanent

Pay: $23.00-$30.00 per hour

Benefits:

Dental care Disability insurance Extended health care Life insurance Paid time off Vision care Wellness program
Schedule:

Monday to Friday No weekends
Work Location: In person

Application deadline: 2025-03-03
Expected start date: 2025-03-07