Job Description

TD Description

Tell us your story. Don't go unnoticed. Explain why you're a winning candidate. Think "TD" if you crave meaningful work and embrace change like we do. We are a trusted North American leader that cares about people and inspires them to grow and move forward.

Stay current and competitive. Carve out a career for yourself. Grow with us. Here's our story:

Department Overview

The Legal Department at TD:

• Provides practical solutions to complex problems
• Manages risk by identifying emerging and evolving risks and advises on avoidance and mitigation strategies
• Helps the business grow by advising on the development of new products, services and initiatives, as well as acquisitions and divestitures
• Provides a pan-enterprise and strategic perspective gained from the exchange of information within the Legal team both across the border and across areas of legal expertise
• Supports in crisis management
• Offers expertise and established relationships that enable the Bank to build relationships, anticipate issues and advocate regarding regulatory and legislative matters

The Admin/Executive Assistant (Canadian Disputes and Investigations Hub) will join a dynamic and collegial team of professionals who report to the Vice President and Co-Lead, Global Legal Disputes and Investigations. The Canadian Disputes and Investigations Hub Legal team provides legal advice and manages litigation and internal investigations in partnership with internal business partners and external law firms with respect to Retail Banking, Wealth and Capital Markets, Power of Sale and Insurance.

Job Requirements

QUALIFICATIONS:

• High school diploma and 3+ years as an administrative/executive assistant in a legal capacity (in-house or at a law firm)
• Highly effective communicator who engages colleagues, business partners, external stakeholders, and employees
• Demonstrated relationship building skills, with a superior ability to make things happen through positive influence
• Robust organizational skills with the ability to work in a fast-paced environment and manage multiple deadlines and priorities

Hours

37.5



The Admin/Executive Assistant (Canadian Disputes and Investigations Hub) will join a dynamic and collegial team of professionals and be involved in a wide range of activities working to advance TD's shared commitments. The Admin/Executive Assistant will support all lawyers in the Canadian Disputes and Investigations Hub. The general accountabilities of this role include but are not limited to the following:

• Provide a high level of administrative support ensuring quality service and professionalism at every interaction
• Manage efficiently in a multi-tasked environment and ensure deadlines are met
• Apply appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (e.g., reports, presentations, invoices, correspondence/communications, tables, charts, files, etc.)
• Schedule and organize meetings, including preparation and co-ordination by booking the facility, pre-mail, arranging required equipment, refreshments, etc., as required
• Maintain proficiency with software applications/programs and/or department specific systems as required (e.g., MS Office, Word, PowerPoint, Excel, Workshare Compare, etc.)
• Manage all Canadian Disputes and Investigations Hub matters through Team Connect and TyMetrix, and coordinate with TD TyMetrix and Accounts Payable teams to ensure timely review and payment of all external firm invoices
• Efficiently manage and promptly respond to all incoming enquiries/requests for information independently or re-direct to the appropriate person/area including managing the Canadian Disputes mailbox and the TDIClaimslitigation mailbox.
• Provide accurate, organized and efficient administrative support; collect and track data, research information, sort and distribute mail, balance and process expense reports, schedule and organize meetings, manage calendars, create and maintain files, and perform other administrative assignments as required
• Consistently exercise discretion in managing correspondence, information and all matters of confidentiality; escalate issues where appropriate
• Prioritize and manage own workflow to ensure quality and efficiency (i.e. meet deadlines; be flexible in adjusting to changing work priorities)
• Efficiently manage expectations/concerns through strong communication skills, both verbal and written
• Take initiative to identify and recommend improvements in own job function, research and/or investigate issues requiring resolution in order to execute on assigned tasks
• Be an effective team player and flexible in adjusting to changing work priorities
• Participate fully as a member of the team and contribute to a positive work environment
• Keep others in the immediate team informed and up-to-date about the status/progress of projects, and all relevant or useful information related to day-to-day activities
• Support the team by continuously developing knowledge in own area

Inclusiveness

At TD, we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of our customers and communities in which we live and serve. If you require an accommodation for the recruitment/interview process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs.

Additional Information

#LI-Hybrid

Business Line

Corporate

Job Category - Primary

Administrative / Clerical / Support

Job Family

Administrative / Exec Assistant

Time Type

Full Time

Employment Type

Regular