Job Description

Full

Administrative Coordinator (Real Estate Team) - Full-Time IN PERSON

Location:

In Person at our Downtown Oakville Office

Schedule:

Monday-Friday

About Us

We are a top-producing, award-winning real estate team based in Oakville, ON. We are dedicated to exceeding client expectations, always putting their best interests at the forefront of everything we do.

Job Summary

We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will have a strong background in office administration, exceptional customer service skills, and proficiency in various software applications. This role is essential for ensuring smooth daily operations and providing support to both team members and clients.

Duties

Office Administration:

Manage and maintain office records, databases, and filing systems. Manage expenses through Quickbooks. Handle incoming calls, emails and correspondence professionally. Perform data entry tasks accurately and efficiently.

Transaction Coordinator:

Assemble and validate all required documentation including agreements, addendums and relevant signatories required to process sale. Prepare and manage paperwork for MLS listings and presentations.

Marketing Support:

Create and distribute digital marketing material (ie social media), liaison with marketing vendors.

Project Management:

Manage special projects, coordinate and manage client events and the delivery of client gifts.

Qualifications

Transportation:

A valid drivers license and access to a vehicle.

Education:

College or University diploma preferred but not required.

Experience:

Minimum of 1 year administrative experience in office setting.

Technical Skills:

Proficient in Quickbooks, Excel, Microsoft Office, Canva and Social Media Platforms.

Organizational Skills:

The ability to prioritize and manage multiple tasks in a fast-paced environment. And acute and consistent attention to detail and problem-solving skills.

Communication:

Effective verbal and written communication skills. The ability to develop productive relationships with clients, vendors and team members.
Job Type: Full-time

Pay: From $65,000.00 per year

Benefits:

On-site parking Paid time off
Work Location: In person