Job Description

Position:

Accounts Receivable

Reports to:

Finance Manager

General Purpose:

The ideal candidate will be responsible for creating invoices, managing and recording incoming payments, ensuring accurate record-keeping, and maintaining strong relationships with clients through effective communication and timely follow-up on outstanding invoices.

Direct Reports:

No

Essential Duties and Responsibilities:

INVOICING AND PAYMENT PROCESSING

Prepare, generate and send customer invoices in a timely manner based on invoicing cycles. Ensure accuracy in billing details and amounts Monitor accounts to identify outstanding debts or payment delays.

ACCOUNT RECONCILLIATION AND RECORD KEEPING

Process incoming payments and post relevant entries to accounting software (Quickbooks) Maintain accurate and up-to-date customer account records, including payment histories and outstanding balances. Reconcile accounts receivable ledgers to ensure all payments and adjustments are accurately recorded Identify and resolve discrepancies in accounts, working with clients and internal teams as needed

REPORTING AND RELATIONSHIP MANAGEMENT

Prepare and distribute regular aging reports and other financial summaries Communicate with customers regarding billing inquiries and follow up on overdue accounts Collaborate with internal departments (sales, customer service, etc.) to resolve client issues Assist in preparing financial statements and supporting documentation for audits

COMPLIANCE AND PROCESS IMPROVEMENT

Ensure compliance with company policies, accounting standards, and relevant regulations Identify opportunities to streamline accounts receivable processes, leveraging technology and best practices Collaborate with cross-functional teams (e.g., projects) to resolve billing issues and improve workflows

Qualifications:

1-3 years of experience in Accounts Receivable or general accounting High school diploma or equivalent, preferred undergraduate degree in accounting or finance Experience with Quickbooks is preferred Excellent organizational, presentation, interpersonal and communication skills Excellent problem solving and analytical skills Proven business development skills and the ability to interface effectively with customers Ability to work under time constraints and adhere to deadlines Must have the desire to take initiative and work independently Ability to work as part of a team Strong knowledge of Windows and the Microsoft Office suite of applications (Word, Excel, Outlook, PowerPoint, and MS Project).
This role is required to be in office, Monday to Friday from 8AM-430PM

Safety-Sensitive Position

: No

Job Type: Full-time

Expected hours: 40 per week

Benefits:

Dental care Extended health care Life insurance On-site parking Paid time off RRSP match
Schedule:

8 hour shift Monday to Friday
Application question(s):

What is your annual salary expectation?
Work Location: In person