Job Description

About Bow Valley College
Bow Valley College is Calgaryxe2x80x99s college with local impact and global reach, serving more than 15,000 students. We launch our students by preparing them for in-demand jobs through high-quality, future-oriented education. We advance our graduates into careers in healthcare, technology, business, entertainment arts, social services, and more, contributing to our economy and community. We evolve our students through work-integrated learning, upskilling, and reskilling. Proud to be named one of Canadaxe2x80x99s Top 50 research colleges, our applied research focuses on health and educational technology, and social innovation. Home to the Digital Entertainment Nexus, Calgaryxe2x80x99s first esports arena, and the Bears varsity team, Bow Valley College is celebrating 60 years of student success. Learn more about the opportunities we create at .
Position Summary
The Accounts Receivable Assistant is responsible for a wide range of A/R duties including invoicing, monitoring account balances and completing journal entries. This position verifies the bank deposit on a daily basis. This position provides back-up for the AR/General Accounting Administrator position.
Position responsibilities and accountabilities include but are not limited to:
Invoicing
xc2xb7 Assumes responsibility for the accuracy and completion of invoicing for the college. This includes creating, distributing, record keeping and entering invoices in the financial system.
xc2xb7 Sets-up new customers in the A/R system.
xc2xb7 Sponsors invoices for tuition fees are created based on Letters of Intent.
xc2xb7 Invoices for product sales are based on invoice requests from departments.
xc2xb7 Invoices partner colleges and faculty association as required.
xc2xb7 Assists project analysts with invoicing as outlined in signed contracts.
xc2xb7 Ensures GST is correctly applied on invoices and that coding of revenue is accurate.
xc2xb7 Works closely with Office of the Registrar staff, finance team members and academic departments to ensure amounts are correctly applied to learner/customer accounts and to help resolve issues.
Monitoring Accounts Receivable Balances
xc2xb7 Runs A/R Aging Reports.
xc2xb7 Runs and distribute Outstanding Account Balance Notification Letters.
xc2xb7 Works with Office of the Registrar and departments to determine when to send accounts to collections.
xc2xb7 Sends outstanding account information to collections.
xc2xb7 Updates notes on customer account when sent to collections.
xc2xb7 When amounts are received from collections, work with Office of Registrar to apply the amount to the account and record the collection expense.
Student Loans and Learner Grants
xc2xb7 Works with the Office of the Registrar to account for Alberta Works, Alberta Student Loans and Canada Student Loans.
xc2xb7 Works with Learner Services to record and track Advanced Education Special Funds Grants provided to learners for accessibility services.
Daily/Month End/Year End
xc2xb7 Journal entries for interdepartmental sales.
xc2xb7 Verifies daily deposit.
xc2xb7 Reconciles accounts for chargebacks.
xc2xb7 Cleans up accounts, ensuring all invoicing is completed and working with auditors.
Department coverage
xc2xb7 Provides vacation coverage for the AR/General Accounting Administrator.
xc2xb7 Assists the AP Assistant as required.
Required qualifications:
xc2xb7 Post-secondary certificate in a related discipline
xc2xb7 Some experience in a related role
xc2xb7 An equivalent combination of education and experience from which comparable knowledge and abilities can be acquired will be considered
xc2xb7 If your education was received internationally we will require you provide an international education assessment through , , or one of the other nationally designated organizations upon hire
This opening is a project AUPE position at an FTE of 0.7 until April 27, 2026. Please note all successful candidates will be required to provide copies of government issued identification and proof of educational qualifications upon hire and may be required to provide an enhanced police information check.
Closing Date: June 11, 2025
Diversity and Inclusion Commitment
Bow Valley College is strongly committed to fostering diversity and inclusion within our community. We welcome applications from qualified candidates who would contribute to the further diversification of our employees including, but not limited to, visible minorities, Indigenous peoples, persons with disabilities and persons of any sexual orientation or gender identity. '