Job Description

ACCOUNTS PAYABLE AND RECEIVABLE ASSISTANT

1 year FT

Contract Barbra Schlifer Commemorative Clinic offers trauma-informed legal services and representation, counselling and multilingual interpretation, and drives system transformation to support women and gender-diverse people who have experienced violence. Rooted in the foundations of intersectionality, innovation, and a client-centered approach, we foster the skills and resilience of the people we serve and amplify their voices to create individual and collective change.

The Clinic is seeking an experienced Accounts Payable/Receivable Assistant to support the Clinic's finance team by ensuring accurate and timely processing of financial transactions. This role is responsible for managing accounts payable and receivable, maintaining financial records, and assisting with reporting and reconciliation tasks. The position may also provide financial support to specific projects as needed.

DUTIES AND RESPONSIBILITIES

All duties and responsibilities will be carried out in accordance with Barbra Schlifer Clinic's Mandate, Mission and Values.

1.

ACCOUNTS PAYABLE

Process vendor invoices, staff reimbursements, and other disbursements in accordance with internal policies Verify and reconcile invoices with purchase orders and service agreements Prepare and schedule payments, ensuring accuracy and timelines Maintain organized and up-to-date records of all outgoing payments

2.ACCOUNTS RECEIVABLE

Track and record incoming payments from various sources Generate and issue invoices as required Monitor outstanding balances and follow up on overdue accounts Reconcile receivables and ensure accurate posting in financial systems.

FINANCIAL ADMINISTRATION

Assist with monthly, quarterly, and year-end financial reporting Support bank and account reconciliations Maintain accurate and complete financial documentation for audits and internal reviews o Assist with budget tracking and financial data entry Provide financial support to internal initiatives and projects as assigned

4. COLLABORATION AND TEAMWORK

Collaborate with other departments, teams and administrative staff as needed to ensure smooth financial operations Contribute to Clinic initiatives and improvement processes Attend team and all-staff trainings and any Committee meetings assigned

5. ADMIN /OTHER

Complete and submit monthly timesheets and other reports as required Perform any other duties as assigned by management

KEY RELATIONSHIPS

This position will work closely with the Clinic's Executive Office finance team and collaborate with other staff as needed The position reports to and is supervised by the Manager of Executive Office or her designate

MINIMUM QUALIFICATIONS

Education in business, accounting, administration, information technology, or a related field Proficiency in Microsoft Excel and accounting software (eg. QuickBooks, Sage) Excellent organizational and time management skills Ability to work independently and collaboratively within a multidisciplinary team Strong problem-solving and analytical skills Excellent communication and interpersonal skills, both written and verbal Commitment to social justice and the Clinic's mission Minimum 2 years' experience of working with marginalized and immigrant, refugee and nonstatus populations is preferred Ability to exercise sound judgment when encountering difficult situations and in performing job responsibilities Demonstrated understanding of social issues relating to domestic violence, social services or community development consistent with an intersectional feminist/anti-oppression analysis Demonstrated commitment to diversity, equity, and inclusion French language skills will be considered an asset

CORE COMPETENCIES

Commitment to working collaboratively with and supporting diverse survivors of gender violence within the context of a diverse agency Engagement in a self-reflective, ethical and collaborative practice that is non-judgmental and empathetic and reflects the vision and mission statements of the Clinic Incorporation of principles of diversity and equity in responding to the service needs of clients Commitment to working toward removing systemic barriers to the independence and wellbeing of women and marginalized communities Excellent interpersonal, organizational, time-management and problem-solving skills, written and oral communication skills Ability to work and support others in the context of a diverse environment Ability to work independently and as part of a team in a multi-disciplinary environment Be a self-starter, creative and highly motivated Share ideas and differences in the spirit of collaboration and cooperation Commitment to ongoing personal and professional development

SALARY:

Range $38,173 - $44,226 annually

The position includes a comprehensive health benefits package offered through a group plan as part of our United Way membership upon satisfactory completion of a 3-month probationary period

DURATION:

12 months FT (35 hours/week)

DEADLINE:

July 31, 2025. Posting will remain open until a suitable candidate is engaged

APPLICATION:

Submit your cover letter and resume by email as ONE attachment to: hr@schliferclinic.com with the subject line of Accounts Payable & Receivable Assistant

Barbra Schlifer Commemorative Clinic is an equal-opportunity employer that welcomes candidates from equity-seeking groups and is committed to providing accommodations for people with disabilities. Please let us know if you require accommodation due to a disability during any aspect of the recruitment process, and we will work with you to address your needs. We wish to thank all applicants for their interest, however, only those selected for an interview will be contacted.

NO PHONE CALLS PLEASE.

Job Type: Contract
Contract length: 12 months

Pay: $38,173.00-$44,226.00 per year

Benefits:

Dental care Extended health care Life insurance Vision care
Schedule:

8 hour shift
Work Location: In person

Application deadline: 2025-07-31