Job Description

Accounts payable & accounts receivable clerk

The person in this role will be responsible for the accurate and timely application of payments against accounts receivable records, investigating customer inquiries about their accounts, helping to prepare bank deposits and processing accounts payable. The accounts receivable function has significantly more volume than the accounts payable portion of this role. Excellent attention to detail and customer service skills are required to be successful in this position.

Accounts receivable / cash desk duties:

Apply payments (by cheque, wire, credit card or EFT) to accounts receivable records

Import and reconcile credit card deposits (from POS terminals) to accounting system in cash management module

Download or print credit card transaction reports

Provide back up for preparation and recording of daily bank deposits

Analysis and reconciliations of account balances and transactions using excel

Imports and exports of data between various related accounting systems (FastTrak, NBB, etc)

Prepare and run accounting reports including aged reports as required

Reply to customer queries on account, and help investigate and resolve discrepancies or issues

Accounts payable duties:

Handle all aspects of accounts payable data entry and quality control:

o Code or verify coding of accounts payable invoices

o Key invoices into ERP accurately

o Verify invoices against vendor statements to ensure no payments are missed

o Follow up internally for missing items and item approvals

o Issue cheque, wire and EFT payments for approval

o Mail cheques

Keep corporate credit card payments current, accurately record all credit card transactions in both CDN and USD.

Handle supplier inquiries regarding status of accounts

Ensure smooth functioning of accounts payable role, including payment within terms for all suppliers

Accounts payable module is integrated with fixed asset module. Ensure proper recording of fixed asset transactions

Other accounting duties as assigned by the Controller and Accounting Supervisor

Customer service duties:

Customer service - answering and replying to calls and emails about customer payment issues requiring investigation and resolution and other customer queries

Assist customers with resetting access to customer portal for viewing and downloading receivable invoices

Update customer contact email and other details in MAS (for Virtual)

General accounting duties:

Prepare certain month end journal entries

Assist with or prepare general ledger reconciliations

Spreadsheet analysis - various as required

Process improvements

Maintenance and strengthening of internal accounting controls

Maintain instruction and procedures manual for this desk

Qualifications:

Accounting diploma would be ideal, but relevant work experience can be evaluated in lieu

Two to five years of experience in accounts receivable and/or accounts payable

Exceptional attention to detail and accuracy

Excellent communication skills

Highly organized individual

Strong Microsoft Excel skills required (other Microsoft office program experience is also valuable)

Energetic individual, with the ability to work in a fast-paced open-concept office with tight deadlines and high volumes of transactions

Well-developed problem-solving skills and a natural sense of curiosity

Confidence enough to ask questions when unsure or confused, to gain a deeper understanding

Able to work both collaboratively and independently

Willing to be a flexible team member who helps colleagues, and accepts help as well

Familiarity generally with basic accounting routines, processes, and principles

Friendly, professional and courteous with a natural desire to be helpful

Takes pride in a job well done, and has a mindset for continuous improvement

Please note:

Office attire is business casual

Hybrid work is not an option for this role

Job Types: Full-time, Permanent

Pay: $41,600.00-$52,000.00 per year

Benefits:

Dental care Disability insurance Extended health care Life insurance On-site parking Paid time off Vision care
Education:

Secondary School (preferred)
Experience:

Accounts payable / accounts receivable: 1 year (preferred)
Location:

Calgary, AB T2A 1X2 (required)
Work Location: In person