Job Description

POSITION SUMMARY

Under the general guidance and supervision of the Director of Finance, the Accounting Clerk (AP-focus) will perform a variety of accounting functions with a main focus on accounts payable, for technical consistency and methods used to meet the Pan Pacific’s hotel policies and procedures. In addition, this position will cross train in other areas such as income audit, cashier, and accounts receivable.

KEY RESPONSIBILITIES

The key responsibilities of the Accounting Clerk (AP-focus) include but are not limited to:

• Matching, coding, and entry of invoices into accounting system.

• Ensures proper authorization on cheque requisitions.

• Post accounts payable vouchers by batches.

• Match liquor invoices with approved cheque requisitions.

• Post daily food invoice batches.

• Completes weekly and monthly cheque runs, and related reporting.

• Filing of paid accounts payable vouchers.

• Prepares wire transfer and credit card payment requisitions.

• Prepares recurring monthly payments and month-end accruals.

• Reconciles accounts payable related Balance Sheet accounts, including credit cards payable.

• Follow up and resolve discrepancies on disputed invoices with vendors.

• Tracks and follow-up on unapproved invoices with internal correspondents.

• Reviews and assists in preparation of colleagues’ Expense Reports as necessary.

• Create and submit new vendor requisitions to Head Office.

• Coordinate with customs broker for incoming shipments for the guests and for the hotel.

• Posting and charging of Lost & Found guest shipments.

• Handle all accounts payable related inquiries, including outstanding invoices, cheque queries, and reviewing statement of accounts.

• Keep current with latest bulletins issued by Canada Revenue Agency and Consumer Taxation Branch for sales tax purposes.

• Provide coverage for guest inquiries as necessary.

• Perform other job-related duties and special projects as assigned, and/or any other vacation coverage.

SELECTION CRITERIA

Qualifications and Technical Experience

• A minimum of two (2) years accounts payable experience in a high-volume environment within the Hotel industry would be considered an asset.

• Previous income audit and cashiering experience an asset.

• Working knowledge of Opera PMS preferred, and proficiency in Microsoft Office Suite.

• Experience in Oracle Fusion cloud accounting an asset.

• Must possess excellent organizational skills, time management with an ability to multitask & meet deadlines in a high-pressure work environment.

• Able to maintain sustained level of concentration ensuring quality and a high level of accuracy is present at all times.

• Looking for a candidate with a cheerful and positive demeanor who enjoys being part of a team environment.