Job Description

Department: Financial Services
Employee Group: Teamsters Local 31
Location: 4515 Central Boulevard, Burnaby
Salary Range/ Wage Rate: PG 22 $2,534.60 - $2,984.10 bi-weekly Our Financial Services Department is seeking an Accounts Payable Supervisor who will direct Metro Vancouver’s accounts payable function to ensure accurate and timely payments to vendors. The incumbent will actively participate in the planning, assigning and supervising of staff engaged in the processing of invoices and payments to suppliers. The incumbent will also assist in various system improvement projects related to accounts payable providing recommendations for process improvements and efficiency enhancements. You are: Collaborative, analytical, detail oriented and a great communicator. You are a quick learner, resourceful and driven to get results. You have a solid understanding of accounting functions, with considerable experience in accounts payable. You have the ability to lead and supervise employees. You possess strong communication skills (both oral and written) and can build strong professional relationships with others. You are passionate about continuous process improvements and efficiencies. This role:

• Directs the operation of accounts payable function of Metro Vancouver; ensures that established policies, procedures and regulations are observed and maintained and recommends changes as required.
• Plans, assigns, oversees and reviews the work of clerical staff engaged in processing invoices for payment, preparing cheques and electronic payments, and entering accounts payable data into MVRD’s financial accounting system. Troubleshoots and resolves issues related to the processing of vendor payments. Assists in the preparation of year-end accounting and financial reports, reconciliations and working papers.
• Participates in the hiring and selection process and trains new hires. Participates in performance evaluations by assessing the quality and quantity of work produced and providing feedback to the Exempt Supervisor.
• Maintains integrity of computerized accounting system; updates vendor master file and maintains record of daily input and output of invoices into and from the finance system, determines current totals of paid and unpaid invoices; verifies payment totals against print-outs and balances production reports to control totals.
• Ensures vendor payments are accurate and timely, and monitors payments to third parties in accordance with lien arrangements.
• Handles enquiries related to accounts payable of MVRD staff, vendors and the public; initiates and replies to correspondence; maintains procedures and training manuals and prepares ad hoc reports, statements and lists as requested by MVRD staff, vendors or auditors.
• Establishes and maintains effective working relationships with a variety of internal and external contacts; provides information and assistance regarding a variety of matters related to accounts payable.
• Performs related work as required.

• Completion of Grade 12 including or supplemented by bookkeeping and accounting courses and considerable related experience in accounts payable including some supervisory experience or an equivalent combination of training and experience.
• Considerable knowledge of the principles and practices of processing accounts payable matters.
• Considerable knowledge of the policies, procedures, regulations and terminology applicable to the work.
• Considerable knowledge of modern office methods and procedures and business English, spelling and arithmetic.
• Sound knowledge of data processing operations applicable to the work.
• Ability to direct the operations of the accounts payable function, supervise the work of a small group of clerical subordinates and monitor processing of invoices and preparation of payments.
• Ability to perform duties under minimal supervision and to organize and complete work to meet deadlines.
• Ability to handle problem accounts and to deal tactfully and effectively with MVRD staff, vendors and the public.
• Skill in the operation of computerized data processing and related equipment.
• Superior clerical aptitude.