Job Description

Job Title: Accounts Payable Specialist

Reports To: Senior Manager, Finance

Division: Finance & Administration

Terms of Employment: Full-time, Monday - Friday (9 am -5 pm)

Location: 155 Bermondsey Road, Toronto ON. Habitat GTA currently deploys a hybrid working environment, asking staff to come onsite three days (3) per week at minimum.

Website: or

Who We Are

Habitat for Humanity Greater Toronto Area (Habitat GTA) is leading the way in addressing one of the most pressing issues of our time: the need for affordable homes. We partner with working families in need of an affordable, safe and secure place to live and enable their family\'s ability to thrive. We are a land developer, a home builder, a fundraiser, and a mortgage holder. In support of our homebuilding operations, Habitat GTA operates a retail home improvement store called Habitat ReStore, which sells donated home furnishings, appliances, and renovation materials, with all proceeds helping us build more homes.

Habitat GTA is growing. We are an innovative, entrepreneurial social enterprise that has been increasing our capacity for impact each and every year. Together, we are building a better, more inclusive GTA for everyone.

The Opportunity

As a key member of the Finance team the role of the AP Specialist is to ensure accurate and efficient financial reporting specifically by supporting the Accounts Payable and general ledger functions.

Your Impact

• Represent Habitat for Humanity GTA as a Brand Ambassador by modeling our values and guiding principles
• Learn, understand and participate in the Health and Safety Program
• This Accounts Payable Specialist position is responsible for processing high-volume, full-cycle Accounts Payable, include entering vendor invoices, processing payment, requesting approvals and resolve missing supporting documents from the teams and vendors.
• Various Accounts Payable functions:

• Support Accounts Payable activities by ensuring accuracy and timeliness in the processing of invoices, retainage, and batch payment runs via Cheque and EFT.
• Direct communication with construction and contract managers to verify approval of invoices and timely payment of invoices.
• Track, review & process employee expense reimbursements and visa reports to check for arithmetic accuracy, proper approval, supporting receipts, and adherence to company policy.
• Setting up vendors in accordance to company\'s policy/ routine phone and email communication with vendors.
• Process and manage PAD (Pre authorized debits) invoices and payments
• Assist with aged payables analysis as required.
• Participate in month-end and year-end Accounts Payable processes.
• General Accounting functions:

• Understand chart of accounts; department, project, cost and category codes
• Assist in external audit projects related to Accounts Payable
• Holdback/retainage as needed in accordance with the payment schedule
• Take ownership of routine internal and external inquiries involving receiving, researching, and resolving issues with account status, account discrepancies, and follow through to resolution.
• Any other duties/projects that may be assigned.
• Maintain deposit logs and process deposits received with respect to donation and non-donation.
• Reconciliation functions:

• Month end and routine vendor reconciliation involving communicating, Investigating and resolving discrepancies between vendor statements and invoices received.

What You Bring

• University degree or college diploma in accounting or commerce is preferred
• Preferred 2- 3 years of work experience in Accounts payable (real estate development and construction industry experience is an asset)
• Team player with the strong ability to work independently in a fast-paced environment
• Excellent computer skills with intermediate to advanced skills in MS Suite, EXCEL is a MUST
• Deadline oriented, strong attention to detail, accuracy, and problem-solving skills
• Strong organization, time management skills and the ability to prioritize responsibilities
• Self-starter with a strong work ethic
• Excellent interpersonal, verbal, and written communication skills
• Proficient in professional business English, both written and spoken

Why Join Us?

• A meaningful opportunity to make a difference in your local community and to have first-hand contact with the families whose lives are transformed by our work
• The pride of being part of a highly respected, high profile global charity
• A stimulating, fast paced professional opportunity in a team of like-minded \'world-changers\'
• Comprehensive health and dental benefits
• RRSP eligibility
• Flexible work arrangements
• Internal job mobility and developmental opportunities
• Wellness initiatives including EAP and corporate gym membership rate with Goodlife Fitness

Your Application

If you are ready to make a change in your local community and become a part of our team at Habitat for Humanity GTA, click on the Apply button within this posting or click on our Careers Page to find more:

Your Future at Habitat for Humanity GTA Awaits.

Applicants must be eligible to work in Canada throughout the duration of their employment with Habitat for Humanity GTA. Proof of eligibility will be required.

Habitat for Humanity GTA is committed to creating a diverse environment and is proud to be an equal opportunity employer.

Habitat for Humanity GTA is committed to ensuring a barrier-free, accessible and inclusive work environment. We welcome and encourage applications from people with disabilities. Upon individual request, we will endeavor to remove barriers to the hiring process to accommodate candidates with disabilities, providing the applicant has met the bona-fide requirements of the employment position. Please inform us should accommodation be required at any point during the recruitment and selection process.

As part of our selection process, the successful candidate must receive clearance by a police background check.

We thank all applicants for their interest in Habitat for Humanity GTA, however only those selected for an interview will be contacted.

Habitat for Humanity GTA