Job Description

Position Summary

We are currently seeking a detail-oriented and proactive

Accounts Payable Specialist

to join our finance team. Based in our Scarborough office, this role plays a vital part in ensuring accurate financial transactions, maintaining efficient vendor relations, and supporting our day-to-day operations.

Key Responsibilities

Monitor daily balances across company bank accounts and credit cards; track issued cheques and ensure sufficient funds. Prepare payment schedules and process payments via EFT, EMT, wire transfer, cheque, and company credit cards (VISA, MasterCard, AMEX). Review vendor emails, print and organize invoices, maintain digital records, and respond to invoice-related inquiries. Match invoices with delivery slips and follow up on any missing documentation. Enter and verify invoices against purchase orders in the accounting system. Review and input expense reports from multiple departments. Process vendor payments and employee reimbursements; support the Accounts Receivable team with customer refunds. Create and update vendor profiles, complete credit applications, and maintain authorization records. Track vendor bills involving bank financing and assist with loan documentation and repayment processing. Reconcile vendor statements with internal records and accounting systems. Enter and reconcile credit card transactions. Support payroll processing: calculate, distribute, and report payroll, including deductions and T4 submissions. Submit WSIB premium reports in compliance with Ontario regulations.

Qualifications

Minimum 2 years of experience in accounts payable, bookkeeping, or general accounting. Strong knowledge of electronic payments, credit card reconciliation, and fundamental accounting principles. Proficiency in Microsoft Office (especially Excel); experience with accounting software such as QuickBooks or Sage is preferred. Exceptional attention to detail and strong organizational skills. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Strong verbal and written communication skills. Experience with payroll processing and WSIB submissions is a strong asset. Willingness to take on new tasks in alignment with company growth and development. Professional references will be required and should be provided at the time of the interview.
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??????????????????????????????????? ?????????? EFT?EMT??????????????VISA?MasterCard?AMEX? ????? ?????????????????????????????????? ??????????????????????? ???????????????????PO?? ??????????????? ???????????????????????????? ?????????????????????????? ???????????????????????????? ?????????????????????? ??????????? ??????????????????????? T4 ???? ???????? WSIB ?????
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?? 2???????????????????? ?????????????????????? ???? Microsoft Office???? Excel????????? QuickBooks?Sage??????? ???????????????????? ???????????????????????? ????????????? ????? WSIB ????????
Job Types: Full-time, Permanent

Pay: $46,000.00-$49,000.00 per year

Benefits:

Dental care Life insurance Vision care
Work Location: In person