Job Description

Accounts Payable Specialist - Job Responsibilities

Review, verify, and process incoming invoices in a timely and accurate manner. Match purchase orders, receipts, and vendor invoices to ensure proper documentation and approvals. Prepare and process check payments according to due dates and company policies. Schedule and prioritize payments to take advantage of discounts and avoid late fees. Maintain and update vendor records, including contact details, tax information and payment terms. Respond to vendor inquiries and resolve any discrepancies or payment issues professionally and efficiently. Reconcile accounts payable transactions and vendor statements on a regular basis. Assist in monthly and year-end closing processes by providing accurate records and reconciliations. Ensure all disbursements comply with internal controls and company financial policies. Generate AP reports such as aging reports, payment summaries, and accruals. Maintain organized and accurate AP records for audit and tax purposes. Coordinate with procurement, receiving, and other departments to resolve invoice and payment issues. Support accounting team with projects, audits, and continuous process improvements. Utilize accounting software and spreadsheets for AP tasks. Identify opportunities for automation and efficiency improvements in the AP process. Perform other administrative and reporting functions as maybe required.

Skills and Qualifications:

Experience with systems such as Sage 300, or similar platforms. Strong skills in Excel (pivot tables, Vlookup, formulas), Word, and Outlook. Basic understanding of GAAP (Generally Accepted Accounting Principles) and AP procedures. Familiarity with Enterprise Resource Planning tools is a plus. Ability to identify discrepancies and resolve invoice/payment issues effectively. Skilled at managing deadlines and handling multiple tasks in a fast-paced environment. A meticulous approach to financial data and document management. Clear and professional interaction with vendors and internal teams via email and trustworthy in handling sensitive financial data. Associate's or Bachelor's degree in Accounting, Finance, or a related field. At least 1 year of accounts payable or general accounting experience.
Job Types: Full-time, Permanent

Schedule:

Monday to Friday
Application question(s):

Have you been convicted of a crime which you have not received a pardon? Provide details.
Experience:

Accounts payable: 1 year (preferred) General Accounting: 1 year (preferred) resolve invoice/payment issues: 1 year (preferred) financial data: 1 year (preferred) document management.: 1 year (preferred)
Work Location: In person