Job Description

Position Summary

We are currently seeking a detail-oriented and proactive

Accounts Payable Specialist

to join our finance team. Based in our Scarborough office, this role plays a vital part in ensuring accurate financial transactions, maintaining efficient vendor relations, and supporting our day-to-day operations.

Key Responsibilities

Monitor daily balances across company bank accounts and credit cards; track issued cheques and verify fund availability. Prepare payment schedules and process payments via EFT, EMT, wire transfer, cheque, and company credit cards (VISA, MasterCard, AMEX). Review vendor emails, print invoices, organize and archive digital files, and respond to invoice-related inquiries. Match invoices to delivery slips and follow up on any missing documentation. Enter and verify invoices against POs in the accounting system. Review and input expense reports from various departments. Process vendor payments and employee reimbursements; assist Accounts Receivable team with customer refunds. Create and update vendor profiles, complete credit applications, and maintain authorization forms. Track vendor bills involving bank financing and support loan documentation and repayment processing. Reconcile vendor statements with internal records and accounting system. Enter and reconcile credit card transactions. Support payroll processing: calculate, distribute, and report payroll, including deductions and T4 submissions. Submit WSIB premium reports in accordance with Ontario regulations.

Qualifications

2+ years of experience in accounts payable, bookkeeping, or general accounting. Solid understanding of electronic payments, credit card reconciliation, and basic accounting principles. Proficiency in Microsoft Office, especially Excel; experience with accounting software (e.g., QuickBooks, Sage) is preferred. Strong attention to detail and exceptional organizational skills. Ability to manage multiple tasks and meet deadlines in a fast-paced environment. Excellent verbal and written communication skills. Experience with payroll and WSIB submissions is a strong asset.
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??????????????????????????????????? ?????????? EFT?EMT??????????????VISA?MasterCard?AMEX? ????? ?????????????????????????????????? ??????????????????????? ???????????????????PO?? ??????????????? ???????????????????????????? ?????????????????????????? ???????????????????????????? ?????????????????????? ??????????? ??????????????????????? T4 ???? ???????? WSIB ?????
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?? 2???????????????????? ?????????????????????? ???? Microsoft Office???? Excel????????? QuickBooks?Sage??????? ???????????????????? ???????????????????????? ????????????? ????? WSIB ????????
Job Types: Full-time, Permanent

Pay: $46,000.00-$49,000.00 per year

Benefits:

Dental care Life insurance Vision care
Ability to commute/relocate:

Scarborough, ON M1V 4Y3: reliably commute or plan to relocate before starting work (required)
Experience:

Accounts payable: 2 years (required)
Language:

Mandarin (preferred) Cantonese (preferred)
Work Location: In person