Job Description

Description

Accounts Payable

within

Finance

is currently seeking a Full-time Limited Term

Position Title

for 6 months.


This position reports to the Accounts payable Supervisor within Financial Operations and plays a key role in ensuring timely and accurate processing of payments for university related purchases. This position requires extensive knowledge and expertise in Accounts Payable and Expense modules, a strong understanding of University policies, and the ability to manage a high volume of complex work with minimal supervision.

Summary of Key Responsibilities

(job functions include but are not limited to):

Build and maintain productive relationships with internal and external stakeholders. Provide training and support on PeopleSoft navigation and functionality. Contribute to policy development and recommend process improvements. Lead special projects and report on findings and outcomes. Mediate between suppliers and departments to ensure timely payments. Promote best practices in Procure-to-Pay processes across the University. Exercise sound judgment with attention to detail; errors can have significant financial impact. Drive continuous improvement initiatives within Accounts Payable. Analyze system reports for discrepancies and resolve or escalate issues. Accurately code GST and understand rebate implications for CRA reporting. Advise on tax implications for honorarium payments (e.g., T4A, T4ANR). Ensure compliance with university policies in all invoice processing. Collaborate with UService Help Desk as Tier 3 support for AP-related issues. Audit and reconcile eligible advance payments for employee expenses, ensuring department chargeback and timely resolution of outstanding items. Advising University's community and suppliers of Accounts Payable best practices and University's Procure to Pay processes, policies, procedures, programs, and unit operations.

Qualifications / Requirements:

Bachelor's degree or Accounting Diploma required. Accounting or Accounts Payable designation is an asset. Minimum 5 years of Accounts Payable experience. Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint). Extensive experience with PeopleSoft Accounts Payable and Expense modules. Strong understanding of university policies and procedures. Excellent organizational, verbal, and written communication skills. Ability to manage change, work independently and collaboratively, and prioritize effectively. Strong analytical skills and sound judgment under pressure.

Application Deadline:

October 15, 2025

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.


This position is part of the AUPE bargaining unit, and falls under the

Specialist / Advisor Job Family, Phase 2.


For a listing of all management and staff opportunities at the University of Calgary, view our

Management and Staff Careers website

.

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.


The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments (

equity@ucalgary.ca

) and requests for accommodations can be sent to Human Resources (

hrhire@ucalgary.ca

).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.