Job Description

AFD Petroleum is searching for exactly the right person that will be responsible for all things Accounts Payable!

Is this you?

You are a smart, strong, detail-oriented individual who can ensure that all company bills are paid accurately and timely. You can make decisions when it comes to payment allocations. You are flexible with working in a hybrid office setting. You provide exceptional customer service when interacting with employees, management, and the public at large.

The Challenge:

This position is NOT for just anyone.

Fitting into a company of hard-working, super-smart problem solvers who are always on the move is hard. We are looking for a new member of the finance team who is directly responsible for the data entry of all accounts payable. You will ensure all vendor monthly statements are reconciled. As our AP Specialist, you are also responsible for the planning of departmental workload and flow and the disbursement of non-payroll accounts payable to individuals, suppliers, corporations, and other entities.

Who you will be working with:

Customers, Branch Managers & Administrators, Accounts Receivable, Billing Team

What you will do day-to-day:

• Organize incoming invoices and statements.
• Ensuring the day\xe2\x80\x99s activities are completed to accommodate scheduled payment runs and deadline are met \xe2\x80\x93 monthly calendar cut off dates, etc.
• Timely responses to all internal and vendor inquiries \xe2\x80\x93 vendor payment/employee expense inquiries
• Ensure all valid invoices and expenses are processed accurately -match PO\xe2\x80\x99s, confirm price and quantity on vendor invoices, accurate coding and approval
• Follow up on open purchase orders and receipts
• Assist with all data entry.
• Post daily AP invoice.
• Set up vendor accounts, maintain vendor files/accounts
• Prepare and fill out charge back requests \xe2\x80\x93 providing accurate coding, approval and supporting documentation
• Deal with cheque requests
• Manage/support purchase order process \xe2\x80\x93 review documentation
• Manage procurement/corporate cards - documentation received, reconciliation
• Leading role in development, integration, and implementation of Purchase Order system across company.
• Employee expenditure submission and reimbursements (Concur)
• Analyze Accounts Payable operations and identify areas for improvement.
• Answer queries and complaints from vendors with respect to payment status and diffuse any potential issues.
• Ensure the timely and accurate processing of payment documents such as purchase orders, travel reimbursements and any other accounting transactions related to Accounts Payable management.
• Other related duties as required or assigned.

What you will do for month end:

• Investigate and resolve discrepancies / inquiries.
• Maintain monthly vendor statement reconciliation \xe2\x80\x93 trace missing invoices. (Communicate verbally or in writing to vendors or company personnel regarding missing documents, account changes)
• Ensure month end is closed within specified time frame.
• Provide support to other team members to ensure the smooth functioning of the department to meet all deadlines.
• Provide support on bank reconciliation transactions.

What you need to succeed:

• Basic knowledge of accounting principles, practices, and systems
• Advanced knowledge of MS Office and Excel, PowerPoint, Adobe products and e-mail
• Professional written and verbal communication skills
• 3+ years\xe2\x80\x99 direct experience in a A/P role
• 1+ years\xe2\x80\x99 experience in Business Central
• High School Diploma

AFD Petroleum is searching for exactly the right person that will be responsible for all things Accounts Payable!

Is this you?

You are a smart, strong, detail-oriented individual who can ensure that all company bills are paid accurately and timely. You can make decisions when it comes to payment allocations. You are flexible with working in a hybrid office setting. You provide exceptional customer service when interacting with employees, management, and the public at large.

The Challenge:

This position is NOT for just anyone.

Fitting into a company of hard-working, super-smart problem solvers who are always on the move is hard. We are looking for a new member of the finance team who is directly responsible for the data entry of all accounts payable. You will ensure all vendor monthly statements are reconciled. As our AP Specialist, you are also responsible for the planning of departmental workload and flow and the disbursement of non-payroll accounts payable to individuals, suppliers, corporations, and other entities.

Who you will be working with:

Customers, Branch Managers & Administrators, Accounts Receivable, Billing Team

What you will do day-to-day:

• Organize incoming invoices and statements.
• Ensuring the day\xe2\x80\x99s activities are completed to accommodate scheduled payment runs and deadline are met \xe2\x80\x93 monthly calendar cut off dates, etc.
• Timely responses to all internal and vendor inquiries \xe2\x80\x93 vendor payment/employee expense inquiries
• Ensure all valid invoices and expenses are processed accurately -match PO\xe2\x80\x99s, confirm price and quantity on vendor invoices, accurate coding and approval
• Follow up on open purchase orders and receipts
• Assist with all data entry.
• Post daily AP invoice.
• Set up vendor accounts, maintain vendor files/accounts
• Prepare and fill out charge back requests \xe2\x80\x93 providing accurate coding, approval and supporting documentation
• Deal with cheque requests
• Manage/support purchase order process \xe2\x80\x93 review documentation
• Manage procurement/corporate cards - documentation received, reconciliation
• Leading role in development, integration, and implementation of Purchase Order system across company.
• Employee expenditure submission and reimbursements (Concur)
• Analyze Accounts Payable operations and identify areas for improvement.
• Answer queries and complaints from vendors with respect to payment status and diffuse any potential issues.
• Ensure the timely and accurate processing of payment documents such as purchase orders, travel reimbursements and any other accounting transactions related to Accounts Payable management.
• Other related duties as required or assigned.

What you will do for month end:

• Investigate and resolve discrepancies / inquiries.
• Maintain monthly vendor statement reconciliation \xe2\x80\x93 trace missing invoices. (Communicate verbally or in writing to vendors or company personnel regarding missing documents, account changes)
• Ensure month end is closed within specified time frame.
• Provide support to other team members to ensure the smooth functioning of the department to meet all deadlines.
• Provide support on bank reconciliation transactions.

What you need to succeed:

• Basic knowledge of accounting principles, practices, and systems
• Advanced knowledge of MS Office and Excel, PowerPoint, Adobe products and e-mail
• Professional written and verbal communication skills
• 3+ years\xe2\x80\x99 direct experience in a A/P role
• 1+ years\xe2\x80\x99 experience in Business Central
• High School Diploma

PI207912231

AFD Petroleum Ltd.