Job Description

Aevitas Inc. is a leader in the environmental services industry. We are looking for people who thrive in a fast-paced work environment and are committed to providing the highest level of customer service in a dynamic, exciting work environment.

We are seeking a highly organized and detail-oriented individual to manage purchase orders, invoices, and office inventory. The role is responsible for ensuring timely and accurate processing of accounts payable, office inventory, courier shipment coordination and maintaining organized records. The ideal candidate is proactive, efficient, and able to prioritize tasks effectively in a fast-paced environment. Strong Microsoft Office skills, particularly Excel, and accounting experience are required.

This is a full-time, permanent position with a total compensation plan including:

Comprehensive benefits package including prescription drug, extended health, dental and optical. Retirement planning RRSP matching. Professional growth and development through ongoing training. Annual performance-based pay increases and annual bonus. Employee and family assistance program. Generous paid time off including paid personal and sick days. Premiums for employees who work differential shifts. Team bonding events including BBQ's, golf tournaments and Holiday parties.

Key responsibilities include but are not limited to:

Process and enter new purchase orders (POs) and accounts payable invoices in ACCPAC. Upload all supporting documents (invoices, packing slips, quotations) to POs. Print and attach POs to invoices, close completed POs, and manage batch entries accurately. Order office and warehouse/plant supplies (safety equipment, absorbents, stationery, etc.) as requested. Compare prices and availability to ensure cost-effective purchases. Maintain office inventory records and organize items upon receipt. Collect, verify, and submit staff expenses by deadlines to support payroll processing. Arrange and book shipments, including oil samples and other parcels. Print labels, coordinate with courier companies, and track deliveries. Maintain logs such as oil sample records and annual manifest summaries. Answers phones in professional and courteous manner. Record truck repairs and maintenance in MTS and file appropriately.

Qualifications:

Post-secondary education in office, business, accounting or equivalent Strong Microsoft Office skills, particularly Excel. Accounting experience and knowledge of accounts payable processes. Experience with ACCPAC or similar accounting software. Strong organizational and time-management skills. Excellent attention to detail and accuracy. Ability to manage multiple priorities and meet deadlines. Strong communication and coordination skills with internal teams, suppliers, and management. Proactive problem-solving skills and ability to work independently.
Aevitas Inc. is committed to equity, diversity, inclusion in our work environment. Aevitas Inc. welcomes and encourages applications from members of equity-seeking communities including women, racialized people, indigenous people, people with disabilities, and people of all sexual orientations and gender identities/expressions.

Aevitas Inc. promotes and monitors employment equity and encourages candidates to self-declare if they belong to one of the four employment equity groups: women, Aboriginal Peoples, persons with disabilities or members of visible minority groups.

Accommodations are available on request for persons with disabilities.

Job Types: Full-time, Permanent

Benefits:

Casual dress Company events Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking Paid time off RRSP match Vision care
Experience:

Accounts payable: 2 years (required)
Work Location: In person