Job Description

Job Summary:

We are seeking a detail-oriented and highly organized Accounts Payable Coordinator to join our finance team in a multi-entity manufacturing and construction environment. The ideal candidate will be responsible for managing the day-to-day operations of the accounts payable function, ensuring timely and accurate processing of invoices, expense reports, and payments involving multiple currencies in a computerized and automated settings.

Key Accounts Payable Responsibilities:

Responsible for timely and accurate processing of high-volume vendor invoices for multiple entities in a paperless working environment using AP automation tools-RPA, OCR



Review and process subcontractor/installers billing, manage and reconcile progress billing and holdbacks in coordination with project managers and subcontractors/installers.



Ensuring all required supporting documentation and approval is in place prior to payable processing and escalating issues accordingly



Process payments using multi types of payment methods (EFT, ACH, Wires, Bill Payments, Credit Cards, Checks) and with different currencies in multiple entities settings.



Responsible for month end close processes ensuring timelines are met for invoice processing, vendor reconciliation, and reporting.



Laise with internal departments and vendors to resolve disputes and discrepancies



Ensure adherence to company policies and procedures, comply with various government regulations, tax laws and financial reporting standards



Other job-related duties/special projects and support activities as required

Other Duties:

Identify inefficiencies in AP workflow and suggest and support a culture of continuous improvement and assist in implementing these improvement



Assists in audits by preparing documentation and responding to inquiries



Update and reconcile various accounts payable reports as required



Aid in the maintenance of AP filing systems



QUALIFICATIONS & Other Skills



Post secondary education in accounting



2+ years of experience in accounts payable preferably in manufacturing and/or construction industry



Excellent attention to detail, good time management and ability to meet deadlines



Strong communication, interpersonal and organizational skills, ability to work independently and in a team setting.



Proficient in MS Word, Excel, Windows, accounting and automation software and tools



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