Job Description

Accounts Payable Coordinator

Reports To

Corporate Controller

Location

Sysco Canada \xe2\x80\x93Remote

Type

Salaried/Permanent

Closing Date

April 19, 2023

Company Overview

Sysco connects the world to share food and care for one another. Sysco leads from the heart of food and service to deliver the freshest of foods and ideas to restaurants, healthcare and educational facilities, lodging establishments and other customers who prepare meals away from home. Our customers can count on us to deliver on-point products and solutions since only Sysco is the global leader, sitting at the heart of innovation supply, delivery, culinary and more.

With over 57,000 associates and a fleet of over 13,000 vehicles, Sysco operates approximately 326 distribution facilities worldwide and serves more than 625,000 customer locations. For fiscal 2022 that ended July 2, 2022, the company generated sales of more than $68 billion USD.

Sysco, one of Canada\xe2\x80\x99s Best Employers 2022, as listed by Forbes, is dedicated to our global corporate social responsibility goals and to creating a diverse and inclusive workplace. We offer our associates the opportunity to grow personally and professionally, to contribute to the success of a dynamic organization, and to serve others in a manner that exceeds their expectations.

Sysco is more than just a place to work. Our passion for food and our customers has made us the industry leader. To remain on top, we will continue to think bigger, work harder and never give up. Are you ready to drive success?

For more information, visit www.sysco.ca or follow us @SyscoCanada at facebook.com/SyscoCanada; twitter.com/SyscoCanada or instagram.com/SyscoCanada

For a full list of opportunities, visit www.sysco.ca/careers

Role:

Ensuring the timely and accurate payments of vendor invoices in a high volume and fast-paced environment.

Role Responsibilities:

• Code, organize, review and process all invoices in a timely and accurate manner
• Analyze and investigate vendor invoices for any discrepancies to validate payment accuracy, investigating for invoices with US tax vs. CDN tax implications
• Ensure correct approval, and coding of all invoices
• Improve payment processes through creation of templates/macros
• Responsible for payment selection between cheques and EFT
• Research and follow-up on problem invoices
• Reconcile vendor statements
• Maintain a database of A/P records for ease of reporting and analysis
• Prepare, maintain and update spreadsheets for all receivable programs
• Responsible for reconciling all funds received for rebates and other programs
• Responsible for matching funds with the proper invoices and writing up the deposit journal for posting
• Analyze/reconcile and complete assigned GL account recs, with complete back up
• Train and guide internally regarding invoice coding
• Responsible for training of Corporate Receptionist regarding cheque deposits
• Review and upload vendor reports from corporate head office, and compile weekly reports and book transfer total amounts to the SBS team at period end
• Download/verify/compile electronic data and reconcile monthly
• Responsible for downloading and coding of monthly purchase cards expenses for all sites in Canada
• Reconcile monthly VIP reports against balance sheet account, and confirm total rebate amount to the region
• Charge expenses to accounts and cost centers after analyzing invoice/expense
• Manage and ensure processes are in compliance with FAMM and SOX and requirements
• Manage vendor relationships
• Manage and oversee file retention and audit information requests supplied/ monitored through A/P department
• Oversee vendor telecom invoices; actively update and verify all Corporate and Sysco Connect telecom invoices monthly
• Complies with Sysco\xe2\x80\x99s Food Safety Policy and procedures to ensure food safety, quality and legality requirements are met.
• Is willing to work safely with minimal environmental impact and understands the importance of reporting all hazards, incidents, and environmental spills immediately to their Supervisor.
• Understands that they play an integral role in their own safety and that of their colleagues and is willing to speak out when hazards are present.
• Perform other duties as assigned.

Qualifications/Skills/Job Requirements (About you):

• Minimum of 1-2 years\xe2\x80\x99 experience in Accounts Payable in a high-volume environment at a large company
• Completion of High School
• Post-Secondary Degree/Diploma in a related or relevant field preferred
• Proficiency with computers and large AS400 systems
• Intermediate proficiency in Microsoft Office including Excel, Word, PowerPoint, Outlook
• Ability to liaise with other departments and ability to communicate \xe2\x80\x93 add soft skills
• High problem-solving skills

Internal candidates apply via the Career Centre on your HR Portal / ADP Workforce Now.

External candidates submit cover letter & resume via www.sysco.ca/careers

Our Purpose:

Connecting the world to share food and care for one another

Our Mission:

Delivering success for our customers through industry-leading people, products and solutions

Our Identity:

Together we define our future of foodservice and supply chain

Sysco is committed to Employment Equity. Accommodations during the recruitment process are available upon request for candidates with disabilities.

Here\xe2\x80\x99s a sample of the many benefits Sysco associates enjoy:

Comprehensive Flexible Benefits including Health and Dental, Health Care Spending and Wellness Accounts \xe2\x80\xa2 Short-Term and Long-Term Disability \xe2\x80\xa2 Life Insurance \xe2\x80\xa2 Voluntary Optional Insurance \xe2\x80\xa2 Parental Leave Plan \xe2\x80\xa2 Company Pension Plan \xe2\x80\xa2 Group RRSP & TFSA \xe2\x80\xa2 Employee and Family Assistance \xe2\x80\xa2 Stock Purchase Plan \xe2\x80\xa2 Maple Virtual Care \xe2\x80\xa2 Unlimited on-line learning \xe2\x80\xa2 Sysco product discounts \xe2\x80\xa2 Preferred vendor discounts \xe2\x80\xa2 Associate Resource Groups

(*benefits may vary based on location or bargaining unit)