Job Description

The Accounts Payable Coordinator is responsible for but not limited to:

Calculate, prepare and issue documents related to accounts, invoices, account statements Create project accounts in the accounting system Use NIACON's best practices to work with Project Managers to manage approvals and trade payments Maintain and track all project related records, including contracts and change orders Code, total, batch, enter, verify, and reconcile transactions such as accounts payable,
payroll, PO's, cheques, invoices, and cheque requisitions

Prepare cheques Post journal entries, reconcile accounts, maintain general ledgers Close out project accounts upon completion Assist in the preparation of year end audit files and analysis Set up and maintain manual and computerized filing systems Monitors compliance to contract requirements ensuring all conditions are satisfied before
approval of the final invoice

Review SAGE records for proper accruals, compare them to invoices, and process for
payment as appropriate

Investigate invoicing discrepancies File processed invoices for further retention activities (scanning/archiving) Respond to vendor payment inquiries concerning payment Maintain vendor databases Process employee expense reimbursements Monitor and reconcile assigned vendor statements Assist in preparation of the weekly payment proposal Managing the general NP Mailbox Entering and Updating receipts in the purchase order (PO) system Resolving typical accounts payable issues including receiving errors Coordinating issue resolution with both vendors and internal team members Keying payments and journal entries into the ERP system Calculating and verifying accuracy of vendor transactions Responsible for proper allocation of charges Performing other duties as required Credit cards reconciliation Utility bill payments

Requirements:

Min 1 year of experience working for a General Contractor Min 3 years of AP related experience Min 1 year experience working with Sage 100, Procore and Excel Team focused and highly detail oriented Ability to multi-task and willing to learn new skills Strong communication skills verbal and written College Diploma or University Degree in Accounting field of study

Compensation:

$55,000 to $60,000 per year

Vacation:

2 weeks per year

Benefits:

2 paid sick days per year

1 paid personal day per quarter

RRSP Matching

Health and Dental Benefits

Health and Wellness Program ($400 per year)

Work-from-home 1 day per week

Profit Sharing

Job Type: Full-time

Pay: $26.44-$28.84 per hour

Expected hours: 40 per week

Benefits:

Dental care Extended health care On-site parking Profit sharing RRSP match
Schedule:

Day shift Monday to Friday
Work Location: In person

Application deadline: 2025-07-25