Job Description

Who We Are

Catalyst Condo Management didn't start because we love managing condos. We started because we were tired. Tired as condo owners and board members who wanted more transparency and communication in the industry. Simply put, we wanted better service and condo management solutions, so we decided to create them.

Who You Are

We're looking for a

self-motivated, highly organized, and independent thinker

to join our accounting team as our

Accounts Payable Coordinator

. If you're the kind of person who sees a problem and

fixes it without waiting for instructions

, we want you on our team.

This role is

not

for someone who needs micromanagement. You will be the

sole AP person

, so you need to own the process, anticipate challenges, and make informed decisions. You also need a

strong understanding of full-cycle accounting

--because AP doesn't operate in a vacuum. You'll be working closely with the

Director of Finance

to identify cash flow issues, whether they stem from over-spending, outstanding AR, or other financial challenges.

What You'll Be Doing

?

Accounts Payable & Vendor Management

Review, post, and process bills in

Xero

(we manage

80+ sets of books

). Complete

bi-weekly cheque runs

for board approval, proactively addressing questions. Use

Plooto

to issue payments. Work with vendors and utility providers to transition accounts when new clients onboard or offboard.
?

Financial Reconciliation & Cash Flow Management

Perform

monthly credit card and bank reconciliations

to ensure accuracy. Analyze cash flow problems and collaborate with the

Director of Finance

to determine root causes--whether it's AP, AR, or spending issues--then work with boards to develop solutions. Ensure

insurance policies

are paid efficiently by selecting the best payment method and posting related journal entries.
?

Problem Solving & Ownership

Work independently, manage priorities, and drive efficiency. Spot inconsistencies and

proactively

address them before they become issues. Act as the go-to person for AP-related inquiries, keeping things moving without bottlenecks.

What You Bring to the Table

?

Minimum 2 years of experience

in accounting or bookkeeping

?

Full-cycle accounting knowledge

--you understand how AP fits into the bigger financial picture.

?

Fluent level English

for effective communication with clients, vendors, and internal teams.

?

Experience managing multiple sets of books

(bonus points if you've worked with Xero).

?

Strong problem-solving skills

--you don't just report issues, you

fix

them.

?

Ability to work independently

--you don't need someone to check your work every step of the way.

?

Strong attention to detail and accuracy

in all tasks.

?

Excellent organizational and time-management skills

with the ability to prioritize tasks effectively.

?

Proficient in Google Suite

(Sheets, Docs).

?

Experience with Trello, Zendesk, Xero, and Plooto

is an asset but not required.

? Ability to work in a

fast-paced environment

with a focus on timeliness and accuracy.

?

Adaptability

to new procedures, policies, and technology.

If you're looking for

a challenge, a fast-paced environment, and the chance to take full ownership of AP

, apply now and let's talk!

Job Type: Full-time

Pay: $40,000.00-$45,000.00 per year

Benefits:

Casual dress Dental care Extended health care On-site parking Paid time off Vision care
Schedule:

Monday to Friday
Ability to commute/relocate:

Calgary, AB T2H 1G3: reliably commute or plan to relocate before starting work (required)
Experience:

Accounting: 2 years (required)
Work Location: In person