Job Description

Accounts Payable Coordinator


Guelph, ON


Monday-Friday 8:30am-4:30pm



We are currently seeking a Accounts Payable Coordinator to join our Finance team! The Accounts Payable Coordinator will work to support the various Ceva Canada locations by completing all Accounts Payable (AP) functions.




Responsibilities:

Process all invoices for all Canadian entities in ERP systems accurately and efficiently. Obtain and review general ledger account coding and resolve errors, as needed. Obtain proper approvals from department managers as per approval guidelines. Notify managers and others of issues/discrepancies, as needed. Review all voucher information for accuracy. Match applicable invoices to receiving documents and purchase orders in an accurate and timely manner. Investigate discrepancies until resolution working with internal and external partners. Work directly with purchasers on issues regarding purchase orders and receipts. Review and analyze vendor statements with company records to ensure all invoices received and processed. Contact vendors for missing invoices, resolve discrepancies and any accounting issues. Ensure vendor information is correctly captured in the ERP system. Filing of all processed invoices in a timely and accurate manner in accordance with company policy. Management and preparation of necessary month-closing accruals for unreceived, recurring invoices. Ensure relevant month-closing controls are run in the ERP system and all relevant reconciliations completed. Posting of AP batches to the general ledger. Contacting vendors to obtain necessary AP information such as address, phone, email, and desired payment method and information. Work with management regarding payment of critical invoices and vendors to be paid. Work with AR and Cash Coordinator to review cheque run information before cheques are printed. Generate and review Accounts Payable aging for issues and errors requiring follow up or notification of supervisor. Preparation of ad-hoc reports as requested by Accounting Manager/management. General assistance with finance duties. Assist in preparation of files and conduct of external and internal audits as needed. Assist in maintaining storage of physical and digital AP files. Assist in financial audits . Other duties as assigned.
Qualifications:


You have a post-secondary education in Book Keeping or Finance You have a minimum of 3 years experience in Accounts Payable or other full-service book keeping role You have owned the Accounts Payable process for a business and have work experience expanding beyond the administrative tasks associated with AP You have advanced MS Excel skills You have strong technical and analytical abilities and are able to flag financial inconsistencies for follow up You are a problem solver and can find solutions in complexity You have experience interacting with vendors and gaining alignment You have an internal customer service mindset You have excellent verbal and written English communication skills You are a team player who is flexible to changing business priorities You are organized with the ability to coordinate and direct projects through to completion.

Your profile :

Qualifications:

You have a post-secondary education in Book Keeping or Finance You have a minimum of 3 years experience in Accounts Payable or other full-service book keeping role You have owned the Accounts Payable process for a business and have work experience expanding beyond the administrative tasks associated with AP You have advanced MS Excel skills You have strong technical and analytical abilities and are able to flag financial inconsistencies for follow up You are a problem solver and can find solutions in complexity You have experience interacting with vendors and gaining alignment You have an internal customer service mindset You have excellent verbal and written English communication skills You are a team player who is flexible to changing business priorities * You are organized with the ability to coordinate and direct projects through to completion.