Job Description

Position: Accounts Payable Clerk

Work Type: Temporary Full Time, until approximately November 2026

Location: WRHN @ Queen's Blvd (formerly St. Mary's General Hospital)

Home to seven regional programs and comprehensive health-care services, Waterloo Regional Health Network (WRHN, pronounced wren) is committed to meeting the current and emerging needs in Waterloo-Wellington and beyond.


WRHN is redefining the health-care experience through collaboration and innovation, addressing barriers to access, advancing care delivery, and setting new standards in compassionate, empowered community-driven health care.


At WRHN, every patient is at the centre of everything we do as we strive to improve lives, inspire healing, and build healthier, stronger communities. By listening to patients and partners, we strive to connect communities to the right care, at the right place, and at the right time.

Please Note:

New employees must provide documentation/proof of COVID-19 vaccination status, a 2-step TB test, as well as proof of immunity to measles, mumps, rubella, and varicella (chickenpox) prior to their start date at Waterloo Regional Health Network (WRHN). New Employees will require clearance from Employee Health, Safety and Wellness before they are able to begin any position within WRHN.

Position Summary

: The Accounts Payable Clerk is directly responsible for performing data entry and related duties in disbursing non-payroll accounts payable to individuals, suppliers, corporations, and other entities. This includes filing, maintaining and updating financial spreadsheets and performing other administrative duties of the finance department. The A/P Clerk will also ensure the timely and accurate processing of payment documents such as purchase orders, travel reimbursements, stipends, and any other accounting transactions related to Accounts Payable management. This position involves diplomatic interaction to provide billing information and support in order to facilitate daily bank reconciliations .

Position Responsibilities:

Data Entry

Enter Accounts Payable data accurately and precisely into the system. Post A/P data to profit/loss reports, balance sheets, income statements, and other documentation. Post Accounts Payable data to profit/loss reports, balance sheets, income statements, and other documentation. Perform other administrative duties of the finance department. Perform Accounts Payable and Administrative filing duties.

Data Processing and Review

Update financial spreadsheets ensuring accuracy and conciseness. Investigate payment problems while following corporate A/P policies and procedures. Review all credit balances, refunds, and adjustments, and apply adjustments and/or corrections to corporate billing records. Review bills to the company for potential errors and/or discrepancies. Investigate and resolve billing discrepancies or misapplied cash transactions. Balance daily A/P batches; prepare and distribute payment reports and statistics to key personnel. Post and reconcile company payments to general ledgers.

Communications and Collaborations

Collaborate with the Finance team to maintain Accounts Payable performance levels. Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners. Demonstrate values and a commitment to foster a healthy, supportive work environment dedicated to delivering a high quality care experience though compassion, innovation and respect. Effectively apply organizational and time management skills to prioritize workload, to problem solve, and to adapt to frequent interruptions and change. Perform other duties as assigned.

Position Requirements:

Successful completion of an Accounting diploma or working towards accounting degree or diploma. Minimum one (1) to three (3) years direct experience in an Accounts Payable role or capacity. Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records. Strong up to date knowledge of payment regulations and fair credit practices. Ability to possess a high level of moral judgment for handling confidential information and monetary transactions. Experience in gathering data, compiling the proper information, and preparing financial reports. Able to successfully perform moderate to complex account reconciliations. Basic knowledge of accounting systems, budgets, and internal controls. High level of proficiency with Microsoft Office productivity suite, specifically Excel. Advanced proficiency with accounting software and spreadsheet programs and applications. Effective attention to detail and a high degree of data entry accuracy. Able to build and maintain lasting relationships with other departments, key business partners, and government agencies. Successfully able to perform their function in accordance with prescribed standards that focuses on the priority of People Safety and the delivery of the highest standard of Quality Care. Demonstrate the physical and mental capabilities necessary for proper and efficient performance of the essential duties of the position.

Preferred Requirements:

Excellent teamwork and team building skills to effectively collaborate with other members of the finance team. Sound analytical thinking, planning, prioritization, and execution skills.

Application Instructions:

INTERNAL EMPLOYEES OF LEGACY ST. MARY'S GENERAL HOSPITAL ARE REQUIRED TO SUBMIT THEIR APPLICATION ELECTRONICALLY USING INFOR.


INTERNAL EMPLOYEES OF LEGACY GRAND RIVER HOSPITAL ARE REQUIRED TO SUBMIT THEIR APPLICATION ELECTRONICALLY USING EMPATH.


As per the collective agreement, the internal recruitment process will be completed prior to the consideration of external applications.

Waterloo Regional Health Network is committed to fair and equitable employment in our recruitment and selection practices

. We strongly believe in inclusion and diversity within our organization, and welcome all applicants including, but not limited to racialized communities, all religions and ethnicities, persons with disabilities, LGBTQ2S+ persons, Indigenous people, and all others who may contribute to the further diversification of our Hospital community. We are committed to providing and fostering a respectful workplace for all employees, free from violence and harassment.


Accommodations are available during all stages of the recruitment process in accordance with the Human Rights Code. WRHN is committed to complying with the Accessibility for Ontarians with Disabilities Act (AODA) to provide an inclusive, barrier free workplace. We will accommodate the accessibility needs of individuals with disabilities to support participation in all aspects of the recruitment process. Should you require this accommodation, please contact Human Resources.


International Applicants

If you are seeking employment on a temporary work or study permit, we recommend reviewing work permit restrictions as it applies to healthcare organizations in Canada. Individuals holding a work or study permit seeking employment in the healthcare sector may be required to complete additional steps in the process. This may also apply to current employees seeking renewal of their work permits. It is the accountability of the applicant and/or employee to ensure they are adhering to their specific work permit restrictions.

We would like to thank all candidates in advance for their interest. Only those candidates selected for an interview will be contacted. Due to the volume of applications, we receive, we are unable to confirm the receipt of individual applications or resumes.