Job Description

Summary:
The AP Clerk processes account payable transactions, maintains vendor relationships, and supports the AP team with accurate and timely processing of invoices and payments. This role requires solid accounting knowledge and the ability to work independently while following established procedures.
This role is ideal for detail-oriented individuals who pride themselves on accuracy, have a keen eye for spotting discrepancies, and want to learn accounting procedures in a supportive team environment.
Your contributions to the team include:
Invoice Processing (50%)

• Standard invoice processing following established procedures
• Three-way matching of invoices, purchase orders, and receiving documents
• Coding verification and proper cost center allocation
• Payment preparation including EFT, check, and wire transfers
• Document management and filing (electronic and physical)
• System data entry with high accuracy standards

Vendor Relations (25%)

• Vendor inquiry management regarding payment status and account issues
• Payment confirmation and remittance coordination
• Vendor setup and maintenance in accounting system
• Statement reconciliation and discrepancy resolution
• Communication coordination with internal departments regarding vendor issues

Process Support (15%)

• Month-end support including accruals and cutoff procedures
• Reporting assistance for management and supervisory staff
• Backup coverage for other AP team members as needed
• Process improvement suggestions and feedback
• Quality control checks on own work and peer review

Administrative Tasks (10%)

• Filing and document organization (electronic and physical)
• Meeting support and note-taking as needed
• Special projects as assigned by supervisory staff
• System maintenance tasks and updates
• Participate in cross-training opportunities within AP processes to provide backup support and enhance departmental knowledge and flexibility

What you need to be successful:

• Post-secondary education - Accounting, Business, or related field
• Two plus years accounts payable experience or equivalent accounting experience in fast-paced office environment (or demonstrated aptitude for detail-oriented work)
• Experience in accounting principles and practices
• Experience and proficiency with accounting software
• Experience using MS Excel on a frequent basis to perform work
• Professional demeanor and communication (written and verbal)
• Intermediate Microsoft Office skills
• Time management and ability to meet deadlines
• Ability to working with other team members to achieve common goals
• Abilities to process large volumes of data accurately and effectively
• Ability to maintain and build vendor relationships
• Ability to understand and apply regulatory compliance information
• Knowledge of service inventory management and coordination
• Knowledge of contract compliance monitoring
• Specialized in technology service coordination
• Ability to identify process improvements
• Knowledge of telecommunications billing processing and verification methods an asset

Why Broadstreet?
Broadstreet Properties is a family owned and operated property management company partnered with Seymour Pacific Developments to build apartment and townhome communities. We are a growing organization made up of diverse team members who are motivated to continuously innovate our approach to asset management. We consider employee wellbeing a priority and are dedicated to protecting the health and safety of our teams while ensuring a workplace that is respectful of everyone. Broadstreet Properties Ltd. practices equal opportunity hiring and onboarding processes and is committed to creating an inclusive environment for all employees irrespective of race, colour, religion, sexual orientation, gender identity, or any other status protected by law.

Skills Required