Job Description

Great Blue Resorts owns and operates 10 private resort lakefront properties located throughout Ontario's cottage country. These properties offer outright ownership of beautiful pre-manufactured seasonal recreational cottages. Our resorts have full facilities including community areas, swimming pools, splash pads, multi-sports courts, playgrounds and beaches.



Finance Accounts Payable

Company Background

OUR PROMISES, VALUES & GREAT ATMOSPHERE

Great Blue Resorts owns and operates 8 recreational cottage resorts across Ontario including Muskoka, Kawarthas, Prince Edward County and Perth regions. Great Blue Resorts fills the void that exists in the Ontario Cottage and Vacation Home marketplace by providing family friendly resorts in great locations. We offer quality seasonal recreational cottages and services for a reasonable price for families to enjoy cottage lifestyle at an affordable price.

We are looking for an experienced Accounts Payables Specialist who can support our Finance team and resorts.

What's in it for you:

A competitive compensation package An opportunity to grow with a progressive business in an exciting industry A positive team environment

Scope and General Purpose

Accounts Payable Specialist Position Overview

The Accounts Payable Specialist will be responsible for a range of general staff accounting tasks but will be primarily responsible for all accounting work associated with processing accounts payable and reporting.

Position Qualifications

3+ years' experience in accounting in either an accounting firm or industry Post-secondary certificate or degree in Business with accounting major, or equivalent Excellent time management and organizational skills Excellent professional verbal and writing skills Demonstrated track-record of adhering to systems of controls Demonstrated track-record of flexibility and teamwork skills Demonstrated track-record of meeting deadlines and working independently Experience using accounting software Experience using enterprise software is preferred

Responsibilities/Accountabilities

1. Purchase Order management

a. The Accounts Payable Specialist will hold department managers accountable for:

i. Maintaining responsibility for the Purchase Orders submitted into accounting for their respective department

ii. Assigning staff members who are authorized to issue a PO under them

iii. Ensuring each Purchase order is submitted contains the appropriate information to properly allocate the costs of each transaction to the appropriate line item of the budget.

b. Coding and entering all invoices into Elite Parks system accurately and on time to portray an up to date picture of the financial obligation of accounts payable

c. Using Elite Parks system, matching invoices to purchase orders received in from site; scanning invoices that are not approved invoices back out to signatories to receive PO's and additional approvals of unique or large purchases

d. Filing of all Accounts Payable invoices by corporate entity and resort and maintaining a clean and accurate filing system for quick reference at all times



2. Vendor Relationship Management

a. Maintain vendor relationships and communicate required information to vendors and managers with regards to payments made and invoices received to ensure vendor ledger accuracy.

b. Vendor statement reconciliation and relevant account reconciliations for COG reporting based on current month sales

c. Managing vendor opening and closure.

d. Entering property tax bills for all jurisdictions and ensuring that all taxes are paid according to payment terms so no late fees are ever paid



3. Internal Customer management

a. Marketing Service Provider

b. Accounting - Owners - for cottage purchases and owner refund

c. Resort General Managers - for PO management and coding posting activity. Petty cash, corporate credit cards and expense reports



4. Internal Audit

a. Analyzing purchases and expenses made in the company to properly code each transition into the respective resorts and department in the budget

b. Ensuring that no purchase invoice is posted twice and paid twice

c. Ensures all Purchase Order are approved before processing



5. Inventory Management

a. Receiving Northlander Inventory into stock upon the receipt of the invoice from the company



6. Payment Request Management

a. Handling cheque runs and payment priorities, communicating with vendors as needed.

b. Monitoring payables subledger aging

c. Requesting and applying credit notes, EFT's, bank bill payments and other special items

Great Blue Resorts... Family Traditions Start Here!

Great Blue Resorts is committed to employment equality regardless of national or ethnic origin, colour, religion, gender, sexual orientation, age or disability. Great Blue Resorts welcomes and encourages applications from disabilities candidates. Accommodations are available on request for candidates taking part in all aspects of the selection process.



Great Blue Resorts is committed to employment equity regardless of national or ethnic origin, color, religion, gender, sexual orientation, age or disability. Great Blue Resorts welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.