Job Description

What You'll Do

Procurement & Purchasing Support

Assist with creating, processing, and tracking Purchase Orders (POs). Support the logistics and purchasing team in maintaining accurate purchase records. Review and flag non-billable purchase requests for proper approval. Regularly review job-related POs to ensure vendor field tickets and invoicing are on track. Manage office supplies, including ordering and reconciling usage.

Visa & Fuel Card Administration

Maintain records of company visa transactions, ensuring they are reviewed and reconciled. Monitor fuel card usage, reporting, and allocation to the correct jobs.

Accounts Payable & Invoicing Support

Match and cross-reference packing slips, invoices, and purchase orders. Verify totals and coding, and upload approved field tickets into the Field Management System. Combine field tickets into client invoices and submit through OpenInvoice or other client portals. Ensure all billable and non-billable items are accurately coded within the Field Management System.

Clerical & Reporting Duties

Prepare simple weekly or monthly reports (e.g., outstanding POs, unpaid invoices, fuel card usage). Maintain organized digital and paper records for audits and compliance. Provide administrative support to the Finance and Operations teams as required. Provide data entry and clerical assistance for inventory software as needed.

What We're Looking For

High school diploma required; post-secondary coursework in Accounting, Finance, or Business Administration considered an asset but not required. 1-2 years of clerical, administrative, or accounting experience preferred (entry-level candidates with strong aptitude will be considered). Excellent communication skills -- able to interact clearly and professionally with vendors, clients, and coworkers. Proactive and inquisitive, with a willingness to ask questions and confirm details. Strong attention to detail and organizational skills. Comfortable working with numbers, invoices, and administrative systems. Proficient in Microsoft Office (Excel, Word, Outlook); experience with OpenInvoice, field management, or inventory systems an asset. Dependable, professional, and motivated to learn.

Why Join Us

At

Daveta Energy

, we value teamwork, accuracy, and professionalism. This role offers the opportunity to gain hands-on experience across finance, procurement, and operations while contributing to a company that prides itself on reliability and strong client relationships.


You'll be part of a supportive team where communication, initiative, and growth are encouraged -- and where your attention to detail helps maintain the high standards our clients and vendors expect from us.