Job Description

Why Gambles?

At Gambles, produce is everything. Our business provides the widest assortment of top-quality fruits and vegetables for the wholesale, foodservice, and retail sectors. With a history dating back to the early 1900s, Gambles has grown and evolved into one of the largest produce wholesalers in all of Canada. We operate out of three locations across the country: two in Toronto and one in Calgary. We also have a satellite office in Philadelphia that manages our U.S. sales operations. Our goal is to be the supplier of choice for all our customers' needs.

Our people are the backbone of our business! We have a "hire-from-within" mentality at Gambles, which means we put extra focus on developing our people and giving them unique career advancement opportunities. Just like our products and our customer base, we love to see our people grow!

We offer a competitive benefits package with employer covered health and dental benefits (you don't pay the premiums!) and a company matched Pension Plan for our full-time employees.

The Accounts Payable Associate will report directly to the Controller

This position is responsible for maintaining of accounts payable processes and responsibilities in the Finance office and assisting in the day-to-day functions of the department. This individual will work primarily out of the Dwight Warehouse location but may require the ability to work out of the Food Terminal location on occasion.

Although the primary schedule for this individual is 40 hours per week, Monday - Friday, our ideal candidate can work a flexible schedule in order to accommodate the needs of the business which may include occasional evenings and weekends.

Responsibilities

Ensure compliance to Company policies and procedures, as well as regulatory compliance. Review and verify vendor invoices and payment requests Match receiving documents with invoices with accuracy and completeness, obtain proper approvals and enter invoices in the ERP system, for further payment processing. Reconcile accounts payable transactions Research and resolve invoice discrepancies and issues Correspond with vendors and respond to inquiries Sorting, matching, and scanning incoming documents Maintain files and records so they remain updated and easily accessible Prepare and maintain new and review existing Accounts Payable Standard Operating Procedures. Support accounts payable/audit team to provide back-up as necessary for vacation and sick time coverage. Assist with implementation and maintaining internal controls and procedures to prevent errors and fraud. Assist with reconciliation of accounts payable transactions to identify discrepancies and resolve issues to ensure accuracy in the financial statements. Collaborate with team and manager to prepare and analyze accounts payable reports and metrics. Collaborate with team members and manager to identify areas for improvement in all functions and processes. Communicate with internal team members and external suppliers to ensure a high level of customer service provided at all times. Prepare and assist with month-end tasks such as accruals and reporting. Perform other duties and prepare ad hoc reports as required and requested by management.

Candidate Requirements

Qualifications:

Minimum university or college education required. Proficiency with Microsoft Office applications, particularly Excel - Note: an excel test may be performed as part of the interview process. Minimum 1-2 years' experience in an Accounting or Finance team is required. Previous experience with using an ERP is desirable.
Personal Attributes:

Strong interpersonal skills for interacting with external & internal vendors and customers. Ability to manage priorities and meet deadlines. Exceptional English verbal and written communication skills
Attention to detail and accuracy in date entry.

Problem-solving and critical thinking skills

Detail-oriented, well organized.

Ability to readily adapt in a changing environment.

Professional and able to manage confidential material / information.

Ability to work in a team environment as well individually.

Initiative-taking

Gambles Group of Companies is an equal opportunity employer situated in a heritage building at 165 The Queensway and encourages applications from individuals with disabilities. Accommodation is available upon request for applicants and colleagues with disabilities throughout all stages of the selection process.

Job Type: Full-time

Benefits:

Casual dress Company events Company pension Dental care Disability insurance Extended health care Life insurance On-site parking Paid time off Vision care
Schedule:

8 hour shift Day shift Monday to Friday Morning shift Weekends as needed
Education:

Secondary School (preferred)
Experience:

Accounting: 1 year (preferred)
Work Location: In person