Job Description

If you're a passionate go-getter with a keen interest in real estate, we want to hear from you! With a range of full-service real estate offerings including property management, development, investment and asset management, and leasing, Colonnade BridgePort has built a reputation of excellence in the real estate industry. We service a portfolio of state of the art commercial, residential, and mixed-use properties in Ottawa, Gatineau, the GTA, Southwestern Ontario, and Atlantic Canada.
As we continue to grow and expand our business, we are looking for talented and driven individuals to join our dynamic team. Our people are what drives our success as an organization. Read on to discover how our Accounts Payable Administrator opportunity may be right for you!
At a glance:
Who: Detail-oriented finance professional with experience in invoice processing, account reconciliation, and vendor management.
What: Responsible for accurate and timely processing of A/P transactions, coding invoices, generating payments, and ensuring compliance with corporate policies.
Where: Ottawa
Reporting to the Accounts Payable Supervisor, the Accounts Payable (A/P) Administrator is directly responsible for performing data entry and related duties in disbursing non-payroll accounts payable to individuals, suppliers, corporations, and other entities. This includes maintaining ledgers and investigating account irregularities. The A/P Administrator will also ensure the timely and accurate processing of payment documents including purchase orders, as well as any other accounting transactions related to A/P management.
What you'll be doing:

• Code invoices to appropriate properties and GL codes.
• Obtain approvals from managers for the contract and utility invoices.
• Enter and post invoice details into Yardi.
• Run aging reports daily to generate payments to vendors per property.
• Review payments to ensure they do not exceed cash balance.
• Verify that orders are charged to the proper accounts.
• Review bills for potential errors, unusual charges and/or discrepancies.
• Investigate payment problems while following corporate A/P policies and procedures.
• Run cheques and electronic funds transfer payments (EFT's) and attach to invoices; deliver to appropriate signing authorities.
• Monitor the general A/P inbox for vendor inquiries and import invoices into Yardi.
• Other duties as assigned.

Keys to success in this role are:

• 1-3 years of experience in an A/P position.
• Post-Secondary Degree or Diploma in Accounting, Finance or Business Administration or related discipline.
• Strong analytical, organizational, communication, and interpersonal skills.
• Advanced proficiency in Microsoft Office, including Microsoft Word, Excel and Outlook.
• Experience with accounting software required - Yardi Voyager Property Management software preferred.

Commitment to our People
We are committed to creating a positive experience for our employees. We work hard at Colonnade BridgePort, and we have fun while doing it! Our employees enjoy participating in sports tournaments, BBQ's, potlucks, prize draws, holiday parties, and more! The successful candidate can expect the following perks and benefits:

• Three weeks starting paid vacation, three days personal leave
• Employee and Family Assistance Program
• Flexible working hours
• Hybrid working environment (position dependent, alternative may be offered)
• Comprehensive benefits plan that includes health, dental, vision, and disability coverage (cost shared by company and employee)
• Professional development (up to two paid courses per year)
• RRSP matching program
• Holiday office closure between Christmas and New Years
• Summer hours (position dependent, alternative may be offered)

To learn more our commitment to our community and sustainability, click .
The above statements reflect the general details considered necessary to describe functions of the job and shall not be construed as a detailed description of all work requirements that may be inherent in the job.
Colonnade BridgePort acknowledges that teams with diverse backgrounds and perspectives can bring about innovative solutions and ideas. Therefore, we welcome and encourage qualified applications from people of all gender identities, visible minorities, Indigenous persons, and people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request an accommodation, please email .
We thank all interested applicants, however, only those under consideration will be contacted.

Skills Required