Job Description

Why Join Us?

At West Coast Machinery, we believe that great work starts with a great culture. We foster an inclusive, collaborative environment where innovation is encouraged, growth is supported, and every voice is valued. We take pride in being a trusted partner in the heavy equipment industry. This role offers the opportunity to work in a dynamic environment where you can contribute to both finance and front-office operations.

Job Summary

West Coast Machinery Inc. is seeking a detail-oriented and reliable Accounts Payable / Accounts Receivable (AP/AR) Clerk to join our growing team. This role is responsible for managing both incoming and outgoing financial transactions, while also providing support at reception by assisting with incoming calls, greeting visitors, and helping ensure smooth day-to-day office operations.

Key ResponsibilitiesAccounts Payable (AP)

Verify, code, and enter invoices into accounting software

Sort and match credit card receipts with statements; follow up with purchasers for any missing receipts; enter/reconcile payables for Visa statements

Match vendor invoices to monthly statements and follow up on any missing invoices or approvals

Maintain vendor records and respond to vendor inquiries

Perform other accounts payable duties as assigned

Accounts Receivable (AR)

Process incoming payments from customers (credit card, cheque, electronic transfer)

Reconcile bank deposits and post payments to customer accounts

Provide updates to sales team regarding received payments

Perform other accounts receivable duties as assigned

Reception & Administrative Support

Answer, screen, and forward incoming phone calls

Provide backup coverage for front desk/reception

Assist with general administrative tasks (filing, data entry, scheduling, etc.)

Qualifications

High school diploma or equivalent - An associate's or bachelor's degree in accounting is an asset

2+ years of experience in AP/AR or general accounting

Reception or front-desk experience considered an asset

Proficient with Microsoft Excel and general accounting software

Strong organizational, multitasking, and communication skills

Professional appearance with a customer service-oriented approach

Ability to manage sensitive financial and personal information with discretion

What We Offer:

Competitive wages and benefits package

Full-time, Monday to Friday schedule 8:00AM - 4:30PM (Monday - Friday)

Opportunities for professional growth and advancement within the company

A positive and collaborative work environment

Job Types: Full-time, Permanent

Pay: $27.00-$32.00 per hour

Expected hours: 40 per week

Benefits:

Extended health care On-site parking
Work Location: In person