Job Description

Job Overview

We are seeking a detail-oriented and organized

Account Administrator

to join our team. This role is essential in managing administrative tasks, supporting the VP-Finance/Senior Accountant and Loan Administrator in ensuring various transactions are properly recorded in books, and ensuring smooth office operations. The ideal candidate will possess strong computer skills, experience with office software, and excellent customer service abilities. This position offers an opportunity to contribute to a professional environment where organizational skills and attention to detail are highly valued.

Duties

Manage data entry and maintain accurate records using QuickBooks and Microsoft Office Suite Handle front desk responsibilities including greeting visitors, managing multi-line phone systems, and scheduling appointments Perform clerical tasks such as filing, proofreading, and document organization Provide exceptional customer support via phone and email, demonstrating professional phone etiquette Assist with bookkeeping tasks and financial record keeping Responsible for verifying the accuracy of invoices and other accounting documents and records. Update and maintain accounting and other records detailing financial transactions. Enter data into computer systems. (Yardi Voyager) Investigate questionable data and recommend actions to resolve discrepancies. Maintain the general filling system and file all correspondence, customer and vendor files. Other duties as assigned by supervisor

Accounts Receivable

Responsible for the set up and maintenance of customer accounts in the Yardi system. Maintain up to date billing system and carry out billing, collection and apply customer remittances. Monitor customer account details for non-payments, delayed payments, and other irregularities.

Accounts Payable

Receive and verify invoices against purchase orders, seeking approvals when necessary. Process accounts payable in accordance with corporate internal control procedures Pays vendor by monitoring discount opportunities; preparing vouchers; resolving purchase order/contract/ invoice or payment discrepancies and documentation.

Qualifications:

Degree/Diploma in accounting from College/University

3+ years of related experience and/or training.

Basic knowledge of general accounting principles

Strong organizational skills.

Strong communication skills (both verbal and written).

Proficiency with computer applications and administration systems, specifically Microsoft Office. (Outlook, Word and Excel)

Ability to work effectively alone and prioritize.

Must be a highly motivated, service and team-oriented individual with an attention to detail.

Strong analytical ability.

Ability to manage multiple projects.

Detail oriented.

Benefits:

Health benefits will be provided as per company policy.

Job Types: Full-time, Part-time

Pay: From $20.00 per hour

Expected hours: 20 - 40 per week

Benefits:

Dental care Extended health care On-site parking
Ability to commute/relocate:

Kitchener, ON N2G 2K8: reliably commute or plan to relocate before starting work (required)
Experience:

Accounting: 3 years (preferred)
Language:

English (required)
Location:

Kitchener, ON N2G 2K8 (preferred)
Work Location: In person