Job Description

About Us



At Encepta, we are a team of professionals dedicated to creating safer, more efficient infrastructure deployment in the telecommunications industry. We prioritize the well-being of our people, partners, and communities while driving innovation that enhances connectivity and quality of life. Safety is at the core of everything we do. By continuously improving processes, adopting best practices, and leveraging technology, we ensure that our operations meet the highest standards of safety and compliance. Our commitment to a safe and adaptable working environment empowers our team and customers to build networks that support progress and innovation.



Elevate your career with Encepta, where safety and innovation go hand in hand. Together, we can build a safer, more connected future.




About the Role



We're seeking a dynamic Canada-based Accounting Specialist to join our Finance team. In this fast-paced role, you'll support our high-volume day-to-day accounting and financial operations, including processing complex and high-volume accounts payable transactions, credit card and expense management and accounts reconciliation. Together with AP Support, you will work with our accounting systems to maintain accurate financial records and ensure proper documentation while identifying opportunities for process automation and optimization. If you have a strong foundation in accounting principles, excellent organizational skills, experience with API integrations, and passion for streamlining financial workflows, this position offers an excellent opportunity to grow your skills in a dynamic environment.




Responsibilities


• Invoice & Payment Processing: Work with AP Support to receive, review, and verify invoices for accuracy, completeness, and adherence to the three-way matching process in Acumatica. Prepare bi-weekly payment proposals and review AP Aging reports.
• Expense Management: Process expense claims and credit card transactions, verifying receipts, approvals, and adherence to company policies.
• Process Optimization and Automation: Drive continuous process improvement by identifying and implementing efficient solutions for financial workflows through automation and APIs. Areas for improvement include automated credit card processing, auto payments, batch AP vouching, and PO matching.
• Account Reconciliation & Issue Resolution: Reconcile vendor statements, credit card statements, and investigate discrepancies. Communicate with internal teams to resolve AP-related issues, escalating when necessary.
• Financial Reporting: Assist in month-end and year-end closing activities, including AP accruals and prepaids schedule management.
• Process Documentation: Assist in developing and implementing accounts payable procedures and best practices to enhance efficiency and accuracy.
• Internal Communication. Communicate and work with internal teams to resolve AP-related issues and queries. Escalate unresolved issues to management for further action.



Requirements


• Education: Diploma in Accounting or Finance. A Bachelor's degree is an asset.
• Experience: Minimum of 2 years direct experience in accounts payable, preferable in a fast-paced, high-volume transaction environment.
• Technical Skills: Proficiency in Excel and proficiency in accounting software (e.g., QuickBooks, Acumatica, Netsuite) and general knowledge of accounting principles, particularly in prepayments and asset capitalization.
• System Integration & Automation: Experience with API integrations and system connectivity, with proven ability to implement automated solutions for financial processes including credit card processing, auto payments, batch AP vouching, approvals, and PO matching.
• Process Optimization: Strong interest in data processing and process optimization, with demonstrated ability to streamline complex, high-volume transactions and implement efficiency improvements in financial workflows.
• Problem-Solving: Ability to identify, analyze, and resolve payment, reconciliation, and expense claim issues. Strong critical thinking skills.
• Project Management: Strong organizational skills with the ability to prioritize tasks, manage multiple ongoing projects, and meet deadlines efficiently.
• Technology Proficiency: Experience working with Google Suite (Gmail, Google Meet, Google Sheets, Google Drive) or equivalent productivity tools.
• Attention to Detail: Strong focus on accuracy and detail in all aspects of work, particularly in financial documentation and data entry.



Nice to Haves


• Payroll Experience. Experience with timekeeping and payroll-related deductions.
• Tax Expertise: Experience with GST and PST filing and payment, enhancing the team's ability to handle complex tax-related tasks efficiently.
• Customer-Centric Approach: Knowledge and experience in customer invoicing, demonstrating an understanding of client-focused financial processes.
• Industry Insight: Experience working with communications or telecom companies, bringing valuable sector-specific knowledge to the role.
• Collaborative Communicator: Excellent interpersonal skills for effective communication with vendors, employees, and team members.
• Adaptable Professional: Ability to work efficiently on time-sensitive projects with changing deliverables and priorities, while maintaining focus on results in a dynamic financial environment.