Job Description

Company Overview

Build a Dream is dedicated to inspiring and empowering young women to explore careers in skilled trades, STEM, emergency response, and entrepreneurship. Our mission is to promote diversity and inclusion while fostering a gender-balanced workforce that challenges global perceptions of women's contributions to society.

Summary

The Accounting Coordinator supports the organization's financial operations by maintaining accurate accounting records, processing financial transactions, and assisting with budgeting and reporting duties. This role ensures compliance with not-for-profit accounting standards, donor reporting requirements, and internal economic policies.

The Accounting Coordinator operates under the direction of the Finance Manager and supports internal controls, grant compliance, and financial reporting accuracy.

The Accounting Coordinator plays a key part in supporting the organization's mission by ensuring strong financial stewardship and transparency.

Key Responsibilities

Accounts Payable & Accounts Receivable

Process invoices, expense claims, purchase orders, and vendor payments. Monitor accounts receivable, prepare deposits, and issue receipts. Track funding contributions, grants, and donations in compliance with donor agreements.

General Ledger & Financial Recording

Maintain accurate and up-to-date financial records in the accounting system. Prepare journal entries, accruals, and adjustments. Reconcile general ledger accounts, including bank and credit card statements.

Financial Reporting & Compliance

Assist in preparing monthly, quarterly, and annual financial reports. Support the preparation of year-end working papers for audits. Ensure financial practices follow not-for-profit regulations, CRA compliance, and grant reporting requirements. Support compliance with funder and grant guidelines, including eligible cost requirements, documentation standards, and reporting timelines.

Budgeting & Grant Tracking

Assist with the development and monitoring of annual budgets. Track grant budgets, expenses, restricted funding, and reporting timelines. Provide budget and spending updates to program managers and leadership.

Payroll & Administrative Support

Support payroll processing by collecting timesheets, verifying hours, and maintaining employee records (depending on org structure). Assist with HST filings, government remittances, and other financial documentation. Maintain organized digital and physical financial files.

Qualifications Education & Experience

A diploma or degree in Accounting, Finance, or Business Administration. 3+ years of accounting experience (experience in the not-for-profit or charity sector is an asset). Working knowledge of accounting standards for not-for-profits (ASPE/ASNPO) is an advantage.

Skills & Competencies

Strong attention to detail and accuracy. Proficient in cloud-based accounting systems (e.g., Xero or comparable platforms). Familiarity with expense and payment tools (e.g., Float, Plooto, Dext) is an asset Strong Excel skills (pivot tables, formulas, basic analysis). Excellent organizational and time-management abilities. Ability to work collaboratively and communicate effectively with program teams, funders, and external stakeholders. High level of integrity and commitment to confidentiality. Demonstrated problem-solving skills. Ability to follow documented processes and internal controls Proficiency in French (written and verbal) considered an asset

Core Attributes

Mission-driven with a passion for supporting community impact. Positive, professional, and proactive work style. Ability to manage multiple deadlines in a fast-paced environment.

Working Conditions

Hybrid (In-office/remote) May be required to work additional hours to support audits, year-end, or grant reporting deadline
Job Type: Full-time

Pay: $55,000.00-$65,000.00 per year

Work Location: In person