Job Description

Determine & establish important role in the administration of the company, ensuring the procedures & routines are followed. Provide various administrative & clerical support including mailing, scanning, faxing, copying, record keeping, billing, invoices and maintaining hardcopy & electronic filing system. Responsible for processing routine payments to employees, drivers and subcontractors. Ensure payroll deadlines are met and procedures are followed. Ensure all vendors invoices are received and entered in time so payments can be processed efficiently on timely manner. Knowledge of transportation safety rules and regulations, HOS, Maintenance, Drivers hiring, DQ files, Truck and trailers regulations. Prepare & compile reports and records including correspondence, drafts, memos, and emails. Open, sort and distribute incoming regular and electronic correspondence and other material. Coordinate the flow of information internally and with other departments of the company. Maintain calendar, schedule and coordinate meetings, appointments. Schedules and confirms courier pick ups and deliveries. Orders office supplies and maintains inventory electronically and manually. Set up and maintain manual and computerized information filing systems for record keeping. To establish work priorities to support office staff and to ensure deadlines are met and procedures are followed by the office staff members. Well trained in the software's (Fleet manager, PC Miler, Web portals, Web meetings, EDI portals, Outlook and QBO) being used by the company for dispatching, billing process & vendor invoicing, accounts receivable also be using this software to prepare invoices Drafts minutes of the meetings, seminars and conferences for managerial review. Answers general phone and email inquiries in a professional and courteous manner and direct inquiries to the appropriate managerial member.
Job Types: Full-time, Permanent

Salary: $18.00-$20.00 per hour

30-40 Hours per week

Job Types: Full-time, Permanent

Pay: $18.00-$20.00 per hour

Education:

DCS / DEC (preferred)
Work Location: In person