Job Description

Assistant Accounting And Office Manager
Location: Vaughan, ON
Salary: $80,000 - $90,000
Hours: 8:30am - 4:30pm
Benefits: After 3 months: Medical/Dental, Vision, 3 sick days.
Vacation: 2 weeks
HYBRID (2 days in office) must be flexible - 100% in office for training
We are seeking a highly organized and detail-oriented Assistant Accounting and Administrative Manager. This hybrid role requires a professional with strong accounting expertise and the ability to manage daily office operations efficiently. The ideal candidate will play a key role in financial management, administrative support, and ensuring smooth business operations. This role reports into the Accounting Manager.
Key Responsibilities:

• Responsible to support full cycle accounting; journal entries, AR, AP Fixed assets, trial balance, and financials
• Prepare month end reports, which can include, sales reports, profit and loss statements, balance sheets, and other misc.
• Manage invoicing, expense tracking, and vendor payments.
• Experience with EFT, cheques, deposits, fixed assets, and bank recs.
• Familiar with all federal and provincial taxes and tax reporting
• Act as a backup to the accounting manager as required
• Responsible for checking and posting daily vendor invoices, sales and purchase orders
• Ad hoc reporting
• Liaise with external accountants, auditors, and financial advisors as needed.
• Assist accounting manager with monthly, quarterly and annual closings
• Oversee daily office operations, ensuring a productive and organized work environment.
• Manage office supplies, equipment, and vendor relationships.
• Assisting with employee management and employee relations
• Will be required to assist all departments; this could include:

o AP/AR Depts.: Keep team on track with posting; ensure proper GL coding, review credits and help with vendor and customer analysis; upload EFT files to bank
o Inventory: Liaison with inventory team in regards to inactive inventory, disposals and warehouse reconciliations.
o Customer Service: Assist CSR's with issues that arise and ensure orders are processed within the allotted weekly deadlines

• Work with salespeople to prepare the sales forecast to ensure adequate inventory is ordered.
• Maintain and distribute WSIB and insurance certificates

Qualifications & Skills:

• Post Secondary Education in Accounting, Finance, Business Administration, or relevant work experience.
• Minimum of [5] years of experience in accounting and 2 years of management experience.
• Proficiency Microsoft Office Suite (Excel, Word, Outlook).
• Strong understanding of accounting principles, and financial reporting.
• Excellent organizational and time-management skills with the ability to multitask.
• Strong attention to detail and accuracy in financial recordkeeping.
• Effective communication and interpersonal skills.
• Ability to work independently and collaboratively in a team environment.
• Asset: Experience/Knowledge of Microsoft NAV or Microsoft Business Central

Disclaimer:
This is currently for an active job opportunity.
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Skills Required