Job Description

About the Company

Floortrends Ltd. is a family-owned business established in 1967. We serve South Eastern Ontario with 5 stores located in Cobourg, Belleville, Bowmanville, Lindsay, and our head office and flagship showroom in Peterborough.

About the Position

We are looking for a dynamic person with the ability to wear many different hats and grow with the company. This position is responsible for a broad range of tasks related to Human Resources and Accounting.

Duties:

- Complete new hire packages.

- Maintain staff and subcontractor records and appropriate filing system for the storage of all required documents.

- Weekly payroll for staff and subtrades.

- Coordinate and distribute vacation schedules.

- Act as liaison between President, Vice President, Office Manager, subcontractors, and staff.

- Coordinate special events.

- Maintain intranet site with relevant documents and postings, as required.

- Ensure compliance with local laws, including Occupational Health & Safety, WSIB clearances, WHIMIS training,

- Maintain records regarding access to and use of company resources including phones, computers, keys, account access, and vehicles in partnership with other departments.

- Assist with keeping track of, organizing, and updating company records and documents.

- Post freight bills, Visa bills, and HST remittances.

- Follow claims procedures to ensure claims are submitted and credited.

- Prepare a variety of memos, correspondence, and reports, as required.

- Develop a variety of administrative systems and procedures to enhance efficiencies within the department.

- General administrative tasks such as filing, invoicing, mailing statements, data entry and analysis, deposits, and other projects as they arise.

- Provide excellent service to both colleagues, subcontractors, and external customers.

- Answer phones and provide requested information or direct callers to correct point of contact.

- Help maintain a clean and safe working environment including public and private areas of the stores.

- Develop and cultivate strong relationships internally, and with external partners, sales representatives, and other supplier representatives.

- Other duties as assigned.

Qualities & Skills:

- Dependable, responsible, and honest

- Solution-oriented way of working

- Familiarity with human resources policies

- Ability to deal with issues in a confidential manner

- Excellent computer skills including experience with Microsoft Office (Word, Excel, Outlook), intranet/internet, and Google Workspace.

- Ability to interpret and manipulate data

- Ability to execute repetitive tasks

- Excellent attention to detail and accuracy

- Ability to learn and navigate industry specific computer programs (RFMS)

- Extremely strong organizational and communication skills

- Work under pressure in a fast-paced environment

- Work with minimal supervision and with others as part of a team

- Excellent problem solving, decision making, and critical thinking skills

- Excellent research skills to find required information

- Professional and courteous communication via phone, email, or in person

- Self motivated with the ability to take initiative and resolve problems independently

Requirements:

- High school diploma required

- Post secondary education preferred

- 2-3 years administrative or office experience preferred

- Bondable, basic security clearance & criminal record check

- Ability to travel locally and internationally for additional training

Salary & Benefits:

- $26.00/hr

- Weekly pay cheques

- Paid vacation & holidays

- Comprehensive company health and dental benefits program including medical, dental, vision, disability, and life insurance

Terms:

- Permanent, Full Time

- Overtime as required

- Hours: Monday - Friday, 8:30am - 5:30pm

Floortrends is an equal opportunity

Job Types: Full-time, Permanent

Pay: $26.00 per hour

Expected hours: 40 per week

Benefits:

Company events Dental care Disability insurance Extended health care Flexible schedule Life insurance Paid time off Profit sharing Store discount Vision care
Education:

Bachelor's Degree (required)
Experience:

Accounting: 1 year (required)
Work Location: In person