Job Description

JOIN OUR TEAM AS AN ACCOUNTING AND ADMINISTRATIVE ASSISTANT

MCCARTER GRESPAN

is the leading business law boutique firm in the Region of Waterloo. Our


Firm has achieved ongoing success and rapid growth by focusing on building a team of highly


skilled and experienced corporate, real estate and condominium legal specialists who are dedicated


to meeting and exceeding the increasingly complex needs and expectations of our clients.


We're looking for a detail-oriented and motivated

Accounting and Administrative Assistant

to


join our team of legal professionals. This

full-time, permanent

position is an important part of


our Firm's Administrative Department and offers an excellent opportunity to build a well-rounded


skill set in the professional services sector.



If you're highly organized, proactive, and eager to grow within a supportive and collaborative


team, we'd love to hear from you.

Key Responsibilities

Enter daily accounting data, including bank transactions and expense/client disbursements Assist with banking tasks related to trust account deposits and disbursements Support the Billing Clerk during peak billing cycles Prepare account reconciliations (e.g., firm bank accounts, credit cards, third-party
statements)

Request quotes, manage proposals, and liaise with suppliers and service providers Provide administrative support to lawyers (e.g., scheduling, filing, copying) Monitor and coordinate the disbursement of inactive trust funds Perform other administrative duties as needed to support the team

Qualifications and Skills

Minimum 2 years of experience in an entry-level accounting or finance role Familiarity with accounting software and data entry best practices Experience with trust accounting (asset, but not required) Ability to manage multiple tasks with strong attention to detail and organization Professional and confident communication skills, especially by phone Strong sense of initiative and a team-first mindset Comfort working with reports and web-based platforms Experience in a professional services environment (preferred)

Why Join Us?

We offer a supportive, collaborative work environment and a competitive compensation package.


You'll be part of a team that values professionalism, accuracy, and continuous learning.


If this sounds like the right fit for you, please submit your resume and a brief cover letter outlining


your qualifications and interest in the role to:


Elaine Thomson, Manager, Legal Operations

Email: ethomson@mgbwlaw.com


We thank all applicants in advance for their interest; however, only those candidates selected for


an interview will be contacted.