Job Description

Under the direction of the Chief Financial Officer, the Accounting Administrator is responsible for providing administrative and clerical support to the finance department in order to ensure effective, efficient, and accurate financial and administrative operations. This includes supporting payroll and accounts payable activities.

Job Responsibilities

• Perform administrative duties such as maintaining files, recording meeting minutes, and word processing.
• Ensure appropriate file system is in place, including archiving and storage of files, as well as maintaining current records and permanent files as required.
• Reconcile employee expenses and field compensation.
• Scan compensation documents into online systems.
• Provide backup payroll support.
• Prepare batches of invoices for data entry; enter invoices for payment and process backup reports.
• Ensure coding is accurate, consistent, and complete.
• Perform day-to-day processing of accounts payable transactions in an effective, up-to-date, and accurate manner.
• Receive and verify invoices and requisitions for goods and services.
• Anticipate the administrative needs of the business and respond in a proactive manner.
• Communicate relevant issues to Management (Chief Financial Officer or other) as appropriate.
• Represent the company in a positive manner to internal and external parties.
• Participate in training and development activities.
• Other related duties as required.

Qualifications - Required

• Understanding of bookkeeping and administrative or office procedures.
• Process oriented with a high attention to detail.
• Consistently able to perform duties with a high degree of accuracy when preparing and entering financial information.
• Demonstrated ability to ensure compliance with company policies, procedures, and safety.
• Legally eligible to work in the country the role is based out of.

Qualifications - Looking For

• Detail oriented with consistent and strong customer service skills.
• Detail oriented with consistent and strong customer service skills.
• Excellent oral and written communication skills, able to take limited direction and follow verbal and written instructions, and ability to interpret financial or other information.
• Able to maintain accurate files ensuring confidentiality of data is maintained.
• Good analytical, interpersonal and organizational skills with the ability to multitask.
• Strong work ethic, positive attitude, reliable, and dependable.
• Flexible and able to adapt to change.
• Team player and customer service focused.
• Demonstrated initiative and results orientated.

Qualifications - Assets

• Post-secondary diploma in Accounting or Financial Services, equivalent, or a combination of education and experience.