Job Description

Job Overview

We are seeking a dynamic and detail-oriented Accounts Receivable Specialist to join our finance team. In this vital role, you will be responsible for managing the full cycle of accounts receivable processes, ensuring timely collection of outstanding balances, and maintaining accurate financial records. Your expertise will help optimize cash flow, support compliance with accounting standards, and enhance customer relationships. This position offers an exciting opportunity to contribute to a fast-paced environment where your analytical skills and financial knowledge will make a meaningful impact.

Duties

Manage the entire accounts receivable process, including invoicing, payment processing, and account reconciliation to ensure accuracy and completeness. Monitor customer accounts for overdue payments and follow up proactively through phone calls, emails, or written correspondence to secure outstanding balances. Apply payments accurately using accounting software such as QuickBooks, Sage, PeopleSoft, or other financial systems; perform data entry with precision and efficiency. Conduct detailed account analysis to identify discrepancies, resolve billing issues, and ensure compliance with GAAP (Generally Accepted Accounting Principles) and SOX (Sarbanes-Oxley Act) requirements. Prepare and review journal entries related to receivables, revenue recognition, and adjustments; maintain proper documentation for audit purposes. Collaborate with internal departments such as customer service, medical billing teams, or governmental agencies to resolve billing disputes or clarify account details. Perform account reconciliation regularly to verify the accuracy of ledger entries and ensure consistency across financial records. Support revenue cycle management by understanding the entire process from initial billing through collections in healthcare or other service industries. Utilize technical accounting skills to analyze financial data, prepare reports on receivables aging, and recommend strategies for improving cash flow. Maintain compliance with internal controls related to SOX and other regulatory standards; assist in audits by providing relevant documentation and explanations. Engage in negotiation with customers regarding payment plans or settlement options while maintaining excellent phone etiquette and customer service standards. Stay updated on industry-specific requirements such as ICD-10 coding for medical billing or CPT coding for healthcare services when applicable.

Experience

Candidates should possess a strong background in accounting or finance with demonstrated experience in accounts receivable functions within diverse environments such as public accounting, healthcare (medical collections), non-profit organizations, or governmental agencies. Familiarity with accounting software like QuickBooks, Sage, PeopleSoft, or similar platforms is essential. A solid understanding of financial concepts including debits & credits, journal entries, double-entry bookkeeping, and account analysis is required. Experience working with medical terminology or CPT/ICD-10 coding is a plus for healthcare-related roles. Ideal candidates will have excellent analysis skills combined with attention to detail for account reconciliation tasks. Knowledge of GAAP standards and SOX compliance ensures adherence to regulatory requirements. Strong negotiation abilities paired with exceptional communication skills--both verbal and written--are critical for success in this role. Applicants should demonstrate proficiency in data entry (including 10 key typing), math skills necessary for financial calculations, and familiarity with various accounting software solutions used in revenue cycle management. Experience in accounts payable is advantageous but not mandatory. This role is perfect for motivated professionals eager to leverage their technical accounting expertise while delivering outstanding customer service in a fast-moving environment that values accuracy, integrity, and continuous improvement.

Job Type: Full-time

Pay: From $23.00 per hour

Expected hours: No less than 37.5 per week

Work Location: In person