Job Description

Account Payable Specialist

Full Time Position

Montreal, Quebec, Canada

About Hivestack (who we are)

Have you ever wondered how those outdoor screens manage to deliver advertisements that seem to speak directly to your likes and interests? It\'s called digital out of home advertising and it\'s usually enabled by programmatic technology. That\'s exactly what we do. Hivestack revolutionized the future of our industry by building our unique full stack ad tech platform.

On the buy side, marketers use Hivestack\'s Demand Side Platform (DSP) to create measurable campaigns that activate DOOH screens in real time based on consumer behavior and audience movement patterns. On the sell side, DOOH media owners use Hivestack\'s Supply Side Platform (SSP) & Ad Server and Header Bidder to manage inventory and drive revenue.

The key to our success has been our amazing pink-loving global team. We don\'t like to rest on traditional workplace models, we are flexible to change and we aren\'t afraid to stand out and champion new ideas. Sounds interesting? Come join us and make a real impact on digital screens around the world.

About this role/The opportunity

We are seeking a detail-oriented and organized individual to join our accounting team as an Accounts Payable and Collection Clerk. As an important member of our accounting team, you will play a crucial role in the financial operations of our organization by supporting both AR/AP functions.

How You\'ll Make an Impact/duties and responsibilities:

• Refining the accounts payable records, ensuring meticulous application of payments to the correct entities and vendors.
• Collaborating with various departments to facilitate seamless reconciliation processes.
• Reviewing COGS and SG&A suppliers\' invoices. Ensure accuracy in recording costs in the corresponding business unit. Investigate discrepancies between our records and suppliers\'.
• Precise Data Entry in Great Plains: Thoroughly input invoices into the Great Plains accounting system, ensuring precision and adherence to established protocols.
• Ensure invoices are properly approved before listing invoices for payment. Efficient Payment Processing and Application: Skillfully manage the processing and application of payments within the Great Plains system, maintaining meticulous attention to detail.
• Compiling and Filing GST/QST Returns: Accurately gather and prepare necessary information for the timely submission of GST/QST returns to regulatory authorities.
• Thorough Bank Reconciliations: Conduct comprehensive bank reconciliations to ensure the alignment of financial records with bank statements, detecting and resolving any discrepancies.
• Effective E-mail Management: Skillfully categorize and respond to incoming e-mails, ensuring a prompt and organized approach to communication on a daily basis.
• Adaptable Task Execution: Execute various assigned tasks with adaptability, professionalism, and commitment to completing them efficiently.

What do you need to perform in this job / What you\'ll bring to the table

• High school diploma or equivalent; associate\'s degree in accounting or related field is a plus.
• 1 -2 year relevant experience in a similar position.
• Strong understanding of basic accounting principles and practices.
• Proficient in using accounting software and MS Office applications, especially Excel.
• Excellent attention to detail and accuracy in data entry and record-keeping.
• Ability to prioritize tasks, meet deadlines, and work efficiently in a fast-paced environment.
• Strong communication and interpersonal skills to interact effectively with customers and vendors.
• The role requires the chosen individual to be fluent in French and English (spoken and written) in order to support our global team and clients.
• Demonstrated problem-solving skills to resolve billing and payment discrepancies.
• Positive attitude, strong work ethic, and willingness to be a team player.
• Join our dynamic team and contribute to the smooth functioning of our financial operations as a Collection/AP Clerk.

What We\'ll Bring to the Table/What\'s in it for you

Our success is defined by our ability to create strong, long-lasting human relationships. We value different perspectives because they\'ve shaped some of our best ideas. Join us in the pink revolution!

• An opportunity to grow with a dynamic global company, personally and professionally
• Small collaborative teams where you can directly impact both product and culture

What we offer:

• Competitive compensation packages, health and wellness benefits including:

• Healthcare package
• Virtual healthcare platform
• Annual wellness allowance
• Learning and development platform
• RRSP matching
• Flexible Fridays
• 3 personal days
• Unlimited sick days
• Hybrid/ remote work
• Additional Work from home perks

Our culture

Our core values reflect the essence of who we are and how we work towards a common goal. Our core values are:

• People First - We are a business that cares. We care about our partners. We care about each other.
• Embrace the fast lane - As a group we are motivated by our ability to think and act quickly under all circumstances.
• Move as one - Our team of excellent achievers is a reflection of the faith and belief we all have in each other.
• Innovation over comfort - Innovate through experimentation and take calculated risks often.

Hivestack