Job Description

Academic Scheduling and Data Co-ordinator

Full-Time Permanent

Are you looking to immerse yourself in an educational environment that strives to help girls achieve their best, both academically and in their life's pursuits? If you have a passion for data management, a high attention to detail and enjoy being part of event planning, then we have the position for you!

BSS values the willingness to take risks in order to learn and grow - and not just for our students. At BSS, you have the opportunity to immerse yourself in an unparalleled setting, with access to innovative tools, support and resources, so you can pursue ongoing professional learning, whatever your role. BSS offers a competitive total compensation package that includes extensive health and dental benefits package, robust pension plan, lunches provided, use of our on-site fitness center and a chance to be part of a great community!

Summary of Position

The Academic Scheduling & Data Co-ordinator is a member of the Senior School Office Team and contributes to the efficient day-to-day operations of that office that includes, scheduling/room bookings, data management and event planning. The Academic Scheduling & Data Co-ordinator provides exemplary administrative and customer support in a busy, nurturing environment and is able to easily switch from working with basic office routines to more complex technical/data responsibilities over the course of the day. This position provides administrative and data-related support to the members of the Leadership Team, in particular, the Vice Principal, Student Success. The Academic Scheduling & Data Co-ordinator, works in a procedural, consensus-building manner with faculty, students, parents, and staff in keeping with the school's vision, mission, values and strategic plan.

Specific Accountabilities

Scheduling:

• Updates and maintains the room booking system and school-wide calendars working closely with the Vice Principal, Student Success to ensure consistency and to interactively work with stakeholders to proactively solve/prevent conflicts
• Assists Vice Principal, Student Success, utilizing technical and analytical methods, in the student and teacher timetable/schedule building processes
• Provides administrative support such as electronic calendar maintenance including booking meetings, and preparing communications for members of the Leadership Team

Data Management:

• Report card setup by checking for and managing/collecting missing data from teachers, providing technical support to teachers e.g. navigating the online process, printing and publishing the reports for parents and students
• Creates a variety of accurate and timely reports by gathering and organizing data originating from multiple sources
• Centralizes data storage to be accessible for all divisions

Event Planning & General Duties:

• Collaborates on event planning with others across the school such as parent receptions
• Creates and edits manuals, reports and other project-based assignments
• Performs routine administrative functions such as data entry, scheduling, intranet postings, mailings, shredding, filing, maintaining electronic and hard copy files
• Covers main reception as part of a rotation
• Organizes supply teachers collaboratively with other divisions
• Participates in the academic administration coverage schedule
• Embeds diversity, equity, inclusion, and belonging values into all activities

Requirements:

Skills, Experience and Attributes

• Experience in a fast-paced, multi-faceted office
• Event Planning experience considered an asset
• Advanced expertise in Excel and Google Sheets including using advanced formulas, pivot tables, and filters
• Demonstrated expertise in extracting, manipulating and updating data from multiple database systems - knowledge of Blackbaud is an asset
• Strong analytical skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy
• Adept at writing queries, reports and presenting findings using software such as crystal reports
• Experience building school timetables/schedules is an asset
• Culturally competent with a positive attitude toward cultural uniqueness and a readiness to accept and respect others
• Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment

Competencies

Demonstrated ability and commitment to the Core Competencies at BSS:

• Respect and care
• Trust and integrity
• Collaboration
• Flexibility and adaptability
• Initiative
• Community focused
• Communication

Additional Info:

Why Work at BSS?

We value the willingness to take risks in order to learn and grow - and not just for our students. At BSS, you have the opportunity to immerse yourself in an unparalleled setting, with access to innovative tools, support and resources, so you can pursue ongoing professional learning, whatever your role. BSS offers a competitive total compensation package that includes:

• Extensive health and dental benefits package
• Our administration participate in our robust pension plan with up to 8% match
• Lunches provided with a taxable benefit
• Discounted tuition for eligible staff
• Use of on-site fitness center
• And a chance to be part of a great community!

BSS Values Diversity:

BSS is to fostering an inclusive, diverse and respectful environment. We believe that diversity in our school fosters a rich, inclusive and creative environment. We are actively engaged in building a more diverse school and encourage all qualified applicants to apply.